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Position: Philanthropy Assistant
Reports to: Director of Philanthropy
Classification: Full time, non-Exempt
Hourly Wage: $25
 

Are you passionate about making a difference and love the idea of turning generosity into impact? Join Tacoma/Pierce County Habitat for Humanity as our Philanthropy Assistant! This isn’t just an administrative role, it’s your chance to be part of a mission-driven team that helps families build strength, stability, and self-reliance through affordable housing. From processing gifts that keep hammers swinging to helping plan inspiring events, you’ll play a key role in creating an exceptional donor experience. 
 

POSITION SUMMARY
The Philanthropy Assistant is responsible for providing comprehensive administrative support to the fundraising and event efforts of Tacoma/Pierce County Habitat for Humanity, with primary responsibility for timely gift processing, and donor acknowledgment. Key components of this position include data entry, communications and event support, as well as administrative tasks.
 

RESPONSIBLITIES

Gift Processing

  • Responsible for accurate and timely gift entry into the donor database (Bloomerang)
  • Produce and mail timely donor acknowledgment letters
  • Reconcile deposits with the Finance Department
  • Updates donors’ biographical information in database as needed
  • Submits matching gift forms for eligible gifts
  • Organize and maintain confidential files including daily gift batches, planned gifts, pledges and other gift records as directed
  • Prepare and mail new donor welcome packages on a monthly basis
  • Identify and implements processes to ensure the integrity of the database and works closely with the Operations and the Finance departments to ensure data integrity and accuracy
  • Produce accurate reports for staff, donor communications, and mailings

 

Fundraising Support

  • Interacts with donors in a friendly manner and ensures donors receive quality customer service
  • Responds to and composes correspondence to prospects, donors and volunteers as needed
  • Responsible for monitoring and sending accurate and timely pledge reminders to donors
  • Track and manage special fundraising project payments and communicate with staff lead
  • Produces monthly board reports and metrics
  • Provide annual fund and stewardship support as needed
  • Conduct prospect and donor research as needed
  • Be the departments first point of contact with phone calls or general emails

 

Event and Communication Support

  • Prepares and modifies Philanthropy documents and presentations to ensure team members have collateral needed for meetings and presentations
  • Partner with the Communications & Events Manager on all Habitat philanthropy events assisting with logistics, planning, outreach, day of set up and clean up. 
  • Assist Communications & Events Manager with digital marketing and content creations as needed  
  • Other duties as assigned

 

Skills, Education and/or Experience

  • Any combination of education and experience which is equivalent to completion of a Bachelor’s degree from an accredited college or university; and/or two years’ experience in fundraising.
  • Detail oriented, strong customer service, and strong written and oral communication.
  • Database management and data entry experience preferred.
  • Graphic design skills preferred. 
  • Demonstrated communication and writing skills that support a donor-centered culture, including good grammar and spelling.
  • Highly organized with a demonstrated ability to handle multiple projects simultaneously, setting priorities, and organizing time and resources for projects in a fast-paced environment.
  • Ability to work independently under the pressure of deadlines and frequent interruptions.
  • The discipline to structure activities to maximize productivity and efficiency.
  • Absolute discretion in handling confidential information.
  • Ability to willingly accept responsibility and adapt easily to change.

 

Benefits: 

*We are proud to offer a competitive benefits package, including:

  • Health, Dental and Vision Insurance (premiums paid 100% for employee and 50% for dependents)
  • Short & Long term disability and life insurance
  • Flexible Spending Account
  • 403b retirement plan with up to 5% matching after one year
  • 12 paid holidays + paid vacation days + paid sick days
  • Store Discount

 

Tacoma/Pierce County Habitat for Humanity is an equal opportunity employer. We are committed to cultivating a staff who reflects the communities in which we build. We aim to attract candidates who broaden our diversity of race, gender, sexual orientation, age, ethnicity, religion, cultural experiences, skills, and community representation. We seek employees who value collegiality, respect, and pride in workplace. We believe the inclusion and amplification of our differences create a more effective workplace and a more compassionate world.

 

If you are selected for this position, Tacoma-Pierce County Habitat for Humanity will conduct a background check before hire.  Tacoma/Pierce County Habitat for Humanity participates in E-Verify to confirm the employment eligibility of all team members.