Operations Coordinator/Executive Assistant
Operations Coordinator/Executive Assistant
Company: Ideal Strategic Partners
Location: Remote
Employment Type: Full-time
About Ideal Strategic Partners
At Ideal Strategic Partners® (ISP), we partner with visionary entrepreneurs to build disruptive companies. We bring the experience, resources, and guidance needed to transform great ideas into scalable businesses. To keep our leadership team focused on strategy and impact, we’re looking for a highly capable Executive Assistant / Operations Coordinator to help manage operations, communications, and organizational systems.
This is a critical role for someone who thrives on organization, attention to detail, and enabling leaders to perform at their highest level.
Key Responsibilities
As the Operations Coordinator/Executive Assistant, you will serve as a trusted partner to the executive team. Your responsibilities will include:
- Systems & CRM Management – Maintain and optimize internal systems and CRM platforms for accuracy, efficiency, and usability.
- Vendor Management- Manage vendor communication, invoices, and relationships.
- Executive Email & Calendar Management – Organize and manage executive inboxes, prioritize communications, and schedule meetings with precision.
- Contract & Document Management – Prepare, track, and oversee agreements using DocuSign and ensure timely execution.
- Partner & Client Correspondence – Manage communication with partners, investors, and clients with professionalism and clarity.
- Ghostwriting – Draft high-quality communications, emails, and updates in the voice of executives.
- Priority & Task Management – Help rank priorities, manage reminders, and oversee impact-based task tracking.
- Operational Support – Ensure details are executed across projects and initiatives without falling through the cracks.
Qualifications
The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced entrepreneurial environment. We’re looking for:
- Previous experience as an Executive Assistant, Operations Coordinator, or similar role
- Strong familiarity with CRM tools
- Hands-on experience with DocuSign and digital workflow management
- Excellent written communication and ghostwriting skills
- Strong organizational and prioritization abilities
- A resourceful, problem-solving mindset and ability to adapt quickly
- Discretion when handling sensitive or confidential information
- Integrity in conduct with a heart to serve.