Project Compliance & Operations Coordinator

Job Title: Project Compliance & Operations Coordinator

Location: Midtown Manhattan

About Us:

Wesbuilt Construction Managers is a full-service general contractor and construction management firm operating in New York and the Tri-State area. Our team is dedicated to transforming construction through innovative processes and leveraging cutting-edge technology, qualities that won us the title of ENR’s Contractor of the Year in 2022. We take pride in our diverse project portfolio, encompassing Corporate Interiors & Lobbies, Hospitality, Retail, Educational, Health & Fitness, Medical, Ground-up, and Multi-Family Residential, including Building Amenities. 

The Opportunity

We’re looking for an organized, motivated Project Compliance & Operations Coordinator to join our team. This is an excellent entry-level role for a recent graduate interested in construction management, operations, or compliance. You’ll work closely with our Risk & Contracts Manager as well as our Director of Operations and project teams, gaining exposure to all aspects of contract administration, permitting, safety, insurance, and project controls.

Key Responsibilities:

Contract Review & Coordination

• Assist in the review of owner and subcontractor agreements for compliance with company standards.
• Track execution status, distribute executed contracts, and ensure all required documentation (COIs, bonds, exhibits) is collected.
• Coordinate between internal teams and subcontractors to clarify terms and confirm scope of alignment.

Insurance & Claim Management

• Maintain and monitor subcontractor insurance compliance (certificates, endorsements, renewals).
• Assist with reporting and tracking general liability, workers' compensation, and builder’s risk claims.
• Coordinate with brokers and carriers to resolve active claims and ensure proper documentation.

Safety Violation Management

• Track and manage any safety violations issued by DOB, OSHA, or internal audits.
• Work with Safety Consultants and Project Superintendents to prepare responses, corrective actions, and appeals where necessary.
• Maintain violation logs and support resolution efforts to avoid repeat infractions.

Permit Tracking

• Maintain a centralized log of permits (work, AHV, sidewalk, etc.) for all active projects.
• Track expiration dates, inspections, and required filings.
• Liaise with expediters and project managers to ensure timely renewals or closeouts.

Document Management / Outsourcing

• Organize and maintain key project documents including closeouts, submittals, RFIs, and lien waivers.
• Coordinate with outsourced administrative support services for scanning, filing, and digital document management.
• Standardize naming conventions and ensure digital accessibility of all records.

Wesbuilt Procore 2.0 Oversight

• Act as internal support for Procore 2.0 implementation and training.
• Maintain templates, workflows, and user access rights.
• Ensure consistent and accurate data entry across project teams and drive adoption of updated features.

Professional Qualifications & Experience:

• Bachelor’s degree in Construction Management, Business Administration, Legal Studies, Risk Management, Civil Engineering, Architecture, or a related field
• Internship or project experience in construction, operations, or compliance (a plus, but not required)
• Strong organizational skills, attention to detail, and ability to multitask across several active projects
• Interest in learning about contracts, permitting, insurance, and compliance in construction
• Familiarity with Microsoft Office; knowledge of Procore or similar software is a bonus