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Operations & Legal Support Coordinator

Pabian Law
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The Operations & Legal Support Coordinator will perform a variety of legal and administrative support tasks for the Operations and H-2B team that align with the vision and mission of the firm. This dual role is responsible for coordinating activities related to client service and satisfaction while also assisting paralegals with case preparation, drafting, and reviewing. 

 

Supervisor Responsibilities

None.

Duties/Responsibilities

Operations Coordination

  • Manages internal H-2B client lists including adding, updating, and removing details, as necessary.
  • Maintains H-2B retention files including drafting, reviewing, adding, updating, and shipping to the client.
  • Assist with tracking and reporting potential H-2B clients for senior leadership. 
  • Prepare H-2B petitions and seasonality packets including printing, scanning, saving, binding, reviewing, and shipping.
  • Review H-2B Government Notices including drafting and mailing associated templated letters. 
  • Prepares and distributes After-Approval guides for clients. 
  • Drafts H-2B withdrawals and early departures to notify the Department of Labor and USCIS, including mailing associated templated letters and correspondence.
  • Performs mailing reviews for H-2B petitions.
  • Completes H-2B roundtable reviews for filings with the DOL.  
  • Answers and transfers phone calls, screening when necessary.

Paralegal Support

  • Draft, prepare and review legal documents and emails to support paralegals with assigned cases. 
  • Assist with reviewing and analyzing beneficiary documents.  
  • Draft appropriate documents for clients to send to applicants. 
  • Assist with drafting government forms. 

General

  • Contributes to maintaining positive office morale.
  • Acts as an ambassador for the mission, values and standards of behavior of the firm.
  • Perform other duties as assigned. 

Required Skills & Competencies

 

  • Ability to effectively prioritize and meet deadlines in a fast-paced environment
  • Demonstrates professional conduct and presence
  • Ability to maintain confidentiality, and to exercise discretion and good judgment
  • Ability to work both independently and collaboratively
  • Ability to demonstrate support for organizational change
  • Strong organizational skills and attention to detail
  • Excellent oral and written communication skills
  • Proficient with Microsoft Office Suite

 

Education and Experience

 

  • Bachelor’s degree 

 

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer
  • Regularly required to stand or walk, reach with hands and arms, stoop and/or bend

 

 

 

 

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or physical requirements associated with the job. This position description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. Pabian Law, LLC may add to, modify, or delete any aspect of this (or the position) at any time as it deems advisable.