Expense Report Intern

Job Description: Expense Report Intern
8–16 hours per week | $16–$20 per hour

Job Summary:
The Expense Report Processor is responsible for reviewing, validating, and processing employee expense reports in accordance with company policies and procedures. This role ensures timely reimbursement, accurate record-keeping, and compliance with internal controls and external regulations. Ability to work hybrid/remotely once training has been completed. A 1–2 year commitment is requested.

Key Responsibilities:

• Review submitted expense reports for accuracy, completeness, and compliance with company travel and expense policies.
• Verify receipts, mileage logs, and other supporting documentation.
• Communicate with employees to resolve discrepancies or missing information.
• Enter approved expenses into the accounting system for reimbursement.
• Monitor expense report submission timelines and follow up on outstanding reports.
• Assist with corporate credit card reconciliations and audits.
• Maintain organized records of processed reports for internal and external audits.
• Identify and escalate potential fraud or policy violations.
• Support process improvement initiatives related to expense reporting.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent.
• Accounting or Finance major, sophomore or junior student preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Excel and other Office applications.
• Ability to handle confidential information with integrity.

Preferred Skills:

• Understanding of internal controls and audit procedures.