Executive Assistant and Office Manager
Executive Assistant & Office Manager
Amp it Up Ventures | New York City
Be at the Center of Innovation
Join a dynamic venture firm where you'll support seasoned entrepreneurs and gain unique exposure to how high-growth companies are built. As our Executive Assistant & Office Manager, you'll play a vital role in enabling our leadership to focus on building transformative companies while ensuring our operations run seamlessly.
The Role
This position combines executive and personal assistance (70%), office management (20%), and portfolio company support (10%). You'll work directly with our Executive Chairman and COO, managing complex priorities in a fast-paced environment that values both precision and adaptability.
Your Responsibilities
Executive & Personal Support (70%)
- Master complex calendar management for executives juggling multiple companies and commitments
- Coordinate comprehensive travel arrangements for business and personal trips
- Provide discrete personal support including family logistics and household coordination
- Anticipate needs and ensure executives are fully prepared for all meetings and commitments
- Build awareness of key stakeholder relationships to help prioritize time and follow-ups
Office Management (20%)
- Own day-to-day office operations, creating a professional and efficient work environment
- Manage vendor relationships, facilities coordination, and office supplies
- Oversee office technology and infrastructure, troubleshooting issues as needed
- Lead office relocations or expansions when required
- Track budgets and manage office-related expenses
- Enhance employee experience through thoughtful office management and team events
Portfolio Support (10%)
- Assist with administrative projects across portfolio companies
- Support event planning and execution for company gatherings
- Facilitate communication between executives, teams, and external partners
- Contribute to special projects as business needs evolve
What You'll Gain
- Direct Exposure: Work alongside experienced operators and investors, gaining insight into venture capital and company building
- Skill Development: Strengthen your operational excellence, project management, and stakeholder relationship skills
- Professional Growth: Build your reputation as someone who excels at managing complexity and enabling executive effectiveness
- Network Building: Develop relationships across our portfolio and the broader NYC tech ecosystem
- Career Foundation: Gain experience that prepares you for advanced administrative, operations, or project management roles
Ideal Candidate
- Exceptional organizational skills with proven ability to manage competing priorities
- High discretion and professionalism when handling confidential information
- Strong written and verbal communication skills
- Technology proficiency and eagerness to learn new systems
- Experience managing vendors, budgets, and office operations
- Flexibility to support both professional and personal needs
- Comfort with changing priorities and ability to thrive in ambiguity
Compensation & Benefits
- Salary commensurate with experience
- Comprehensive health, dental, and vision coverage
- Professional development opportunities
- Collaborative culture with mentorship from experienced leaders
- Beautiful NYC office in the heart of the tech ecosystem
Join Us
This role is ideal for a detail-oriented professional who takes pride in operational excellence and wants to contribute to building innovative companies. While the work is demanding and requires flexibility, you'll be valued as an essential team member whose contributions directly enable our success.
If you excel at bringing order to complexity and want to be part of a team building the future, we'd love to hear from you.