Sample Coordinator

Sample Coordinator – entry level

Purpose:
To manage the flow of product samples from receipt to approval, support photoshoot preparation, and assist the creative team as needed. This role ensures samples are organized, tracked, and available for all stages of the product and marketing process.

Key Responsibilities:

1. Sample Coordination & Tracking
   • Receive, log, and label incoming samples, including SMS.
   • Maintain and update the sample tracking system with style numbers, sizes, colors, status, and due dates.
   • Follow up with vendors or factories on sample requests and delivery timelines.
2. Photoshoot Preparation
   • Organize and prepare samples for photoshoots, ensuring they are steamed, tagged, and in shoot-ready condition.
   • Assist with styling setup, sample transport, and on-set needs during shoots.
3. Creative Team Support
   • Provide occasional support to graphic designers by gathering assets, resizing images, or organizing files.
   • Assist in organizing lookbooks, line sheets, or marketing collateral that require sample photography or data.
4. General Organization & Logistics
   • Arrange inbound and outbound shipping for samples.
   • Keep the sample storage area neat, labeled, and easy to navigate.

Skills & Qualifications:

• Strong organizational skills and attention to detail.
• Good communication and follow-up habits.
• Comfort with spreadsheets, tracking tools, and basic image handling.
• Flexible and willing to pitch in across teams when needed.

Reports To: Production, Creative, and Technical Team.