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Assistant to School Director

Oregon State University

Assistant to School Director

Oregon State University

Department: Sch Lang, Culture & Soc (CLA)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $66,000 - $75, 000

Job Summary:

The School of Language, Culture, & Society is seeking an Assistant to School Director. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The purpose of this position is to manage the office and business operations of the School of Language, Culture, & Society. This School is diverse and complex, encompassing undergraduate programs in Anthropology, Ethnic Studies, World Languages & Cultures, and Women, Gender, & Sexuality Studies, as well as graduate programs and Minors. This position implements administrative office policies; interprets university policies; serves as the administrative liaison for the School Director; provides budgetary support, business management, and supervision to assigned administrative staff.

This position requires analytical skills for evaluating, trouble shooting, and synthesizing issues in order to successfully process and coordinate all work. There is significant interpersonal interaction and access to sensitive information requiring excellent communication skills, discretion, flexibility, and professional poise. This position requires sensitivity to the diversity of backgrounds/identities within the School.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

60% General Administration and Assistance to School Director:

20% Human Resources Liaison:

10% Strategy Development

5% Travel Coordination

5% Performs other duties as assigned.

What You Will Need

• Bachelor degree or equivalent combination of education and experience; coursework or experience should include personnel, bookkeeping, and general office administration.

• Experience managing a complex business office including budget administration, personnel administration, records management, program coordination and project management.

• High-level experience with MS Office Suite.

• Demonstrated professional interpersonal skills and the ability to work effectively and cooperatively with a diverse group of individuals including faculty, staff, students, administrators, and the public.

• Experience maintaining confidential information, and effectively support and fully execute institutional policies and management directives.

• Demonstrated problem-solving skills including critical thinking, discretion, negotiation, sound judgement, and conflict management.

• Experience working independently and effectively in a fast-paced environment with changing priorities and multiple short-term deadlines; ability to plan, implement, and evaluate projects and processes.

• Ability to prepare and analyze budget materials.

• Detail oriented; excellent organizational skills.

• Excellent verbal and written communication skills; experience explaining policies, procedures, and regulations.

• Because of deadlines of the university and this office, this position must work under demands of heavy volume and fluctuating workloads during specific times of the term and year. The staff member in this position must be available during peak periods such as beginning and end of terms. Record of actively contributing to a respectful, safe, and inclusive work environment.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Work experience in a college or university setting, and the ability to convey the value of a Liberal Arts education.

• Familiarity with OSU systems and processes

• System user experience in Ellucian Banner FIS and HRIS and CORE reports and/or user experience with enterprise-level software systems.

• Experience with budget planning.

Working Conditions / Work Schedule

• This position is site-based in Corvallis, OR and may include occasional evening/ weekend hours and travel.

• This position must work under demands of heavy volume and fluctuating workloads during specific times of the term and year.

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

Starting salary within the salary range will be commensurate with skills, education, and experience.

For additional information please contact: Susan Bernardin

Susan.Bernardin@oregonstate.edu

541-1874

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6577473

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