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Financial Services Assistant

Honigman LLP
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Honigman is a premier business law firm based in Michigan with an international practice. Regularly honored as one of the Best and Brightest Places to Work and a Top Workplace by the Detroit Free Press, we earned this recognition by hiring the best people and providing them with a great place to work and amazing employee benefits.  With more than three hundred attorneys practicing in sixty different areas of concentration, Honigman provides timely and cost-effective counsel to prestigious clients in numerous industries.

Honigman is looking for a smart, professional, highly motivated, intellectually curious, organized self-starter to join our team. This position will be provided with a thorough on-boarding process which will include significant training on our firm systems as well as in the Financial Services area of our law firm. Currently, we are seeking a Financial Services Assistant for our Detroit office to perform a variety of support activities in our Finance and Accounting department.

JOB SUMMARY

The Financial Services Assistant will provide high-quality administrative support to our Finance and Accounting department. The position requires a professional, highly motivated, intellectually curious, organized self-starter with the ability to anticipate needs and maintain attention to detail and a deep understanding of ongoing transactions. While the Financial Services Assistant will be assigned to support Finance and Accounting department managers, they will also work in a team environment with general accounting staff to meet Firm/department needs effectively and efficiently. The position requires superior command of Firm software including MS Office Suite (Outlook, Excel, Word, and PowerPoint), Adobe and the document management system.

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RESPONSIBILITIES
 

  • Administrative Support: Interacts daily with Financial Services (FS) personnel to facilitate the highest possible standard of support to Financial Services managers. The Financial Services Administrative Assistant will:
  • Arrange meetings and conferences, schedule appointments and complete travel or conference arrangements for CFO and Department Managers as needed.
  • Document preparation – prepare, revise, format FS correspondence and memoranda.
  • Open, sort, and distribute department mail.
  • Prepare monthly FS task calendar.
  • Assist with FS mail distributions to attorneys and staff.
  • Sorts, classify, and file FS documents.
  • Professional Demeanor: Exhibits consummate professionalism in adhering to Firm policies and client service standards. Utilizes discretion and diplomacy to uphold the legal field’s exacting confidentiality requirements in the execution of complex administrative and billable tasks.
  • Cash Receipts Process: Participates with General Accounting staff in the daily process of recording and reporting client cash receipts, including copying client checks for tracking purposes, assisting with tallying, and reporting on daily cash receipts.
  • Client Service and Teamwork: Upholds the Firm’s client service standards, organizes and prioritizes workflow and balances individual and team efforts to accomplish Firm and client goals. Fosters professional, cooperative, and supportive relationships with staff, attorneys, administrators, and clients. Anticipates and attends to needs of FS managers and staff. Shares information responsibly and offers ideas and solutions in a team environment.

QUALIFICATIONS

  • Must have a four-year college degree; relevant experience in an Administrative Support Role preferred.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) with expertise in Outlook and calendar management.
  • Relevant experience in an accounting environment is helpful but not required.
  • Must possess superior digital proficiency with a commitment to technological growth.
  • Must multitask and prioritize a demanding workflow in a deadline driven environment.
  • Must effectively communicate with others by obtaining and sharing information responsibly and in a clear, concise, and timely manner.
  • Must exhibit personal accountability, attentiveness to detail and a disciplined and conscientious approach to completing assignments.
  • Must apply critical thinking and sound judgment to solve problems.
  • Must conduct oneself in a highly professional and reliable manner; must exhibit confidence, integrity, and composure in all professional interactions.
  • Must engage cooperatively with others to achieve shared goals and objectives.
  • Must exhibit an excellent presence and demonstrate integrity and professionalism in implementing the Firm’s client service standards.
     

Pay Range and Compensation Package

Honigman provides a generous total compensation package, which includes comprehensive health and well-being benefits, as well as 401k and profit sharing. The anticipated annual pay range for this role is $53,000-$57,000 (non-exempt). The actual offered pay rate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations.

Benefits and Additional Information

Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of Honigman’s comprehensive benefits program, highlights of which are below:

  • Healthcare, life and disability insurance
  • 401K and profit sharing
  • Bonus program
  • Generous All Purpose Leave (APL) program that increases with tenure
  • Well-being programs (e.g., mental health services, medical resources, and more)
  • Learning and development programs
  • Employee discounts

For more information, click on “Our Benefits” when you visit:  https://www.honigman.com/careers-business-professionals

 

Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination.