Legal Administrative Assistant
JOB SUMMARY
Kutak Rock seeks a Legal Administrative Assistant in its Richmond, VA office. This position will provide support attorneys and staff while working collaboratively with attorneys, clients, and staff in a collegial environment.
RESPONSIBILITIES
- Prepare and/or edit legal transactional documents, correspondence, and/or contracts in draft and final form to incorporate handwritten or typed revisions
- Proofread documents for changes to be made before the final copy is produced
- Perform document comparisons using Litera Compare software
- Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timeliness
- Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail
- Create and manage virtual closing rooms/collaboration sites
- Organize and maintain extensive sets of files, both electronic and paper
- Maintain emails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy
- Proactively accept responsibility and take directions for work assignments and tasks
- Handle client matters (when appropriate) through telephone and e-mail
- Keep records and enter lawyers’ time and expenses for submission to Accounting Department through IntApp software
- Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
- General office duties, such as preparing scans, copies, printing emails and documents
- Assist with other tasks as assigned or necessary within the Department
- Flexible with hours when work demands, and other duties as assigned
QUALIFICATIONS: Skills and Abilities
- Ability to maintain confidentiality of firm and client matters
- High level of word processing skill with strict attention to detail
- Excellent verbal and written communication skills
- Excellent grammar, spelling, and proofreading skills
- Ability to work as a team player and cover for others in work area
- Ability to work well under the pressures of deadlines and complete projects in a timely manner
- Ability to prioritize and multitask, moving from one project to another efficiently
- Ability and desire to learn and adapt new skills and technologies quickly
- Aptitude to interface with lawyers, clients, and staff professionally
- Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
- Experience with PDF, Kofax, Excel, and PowerPoint
QUALIFICATIONS: Education and Experience
- High School Diploma or equivalent required; college degree given preference
- 2+ years of experience in administrative support required
- Experience working within a law firm or legal department with training and/or exposure to transactional or real estate practice areas preferred
Position Information
Status: Non-Exempt
Salary Range: $45,000-$60,000 commensurate with experience
Work Arrangement: Hybrid 4:1, after an introductory period and with supervisor approval
Benefits
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 12 hours of paid time off accrued each month. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information
Any offer of employment is contingent upon the successful completion of a background check.
About the Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development.
We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.