Procurement & Supply Specialist 2
Position Summary
Reporting to the Procurement & Supply Specialist 4, this position supports Tacoma Community College’s Strategic Plan by providing rigorous stewardship of the College’s material resources through high quality procurement & supply services, P2P operations, resource monitoring and control, and reporting, while supporting a diverse and dynamic community of internal customers and external constituents.
The Procurement & Supply Specialist 2 is responsible for managing day-to-day activities associated with procurement contracts, supplies, materials and equipment. The position is charged with ensuring all product and material purchases meet defined quality standards following college policies and procedures along with state and federal requirements and all applicable laws. This position works with complex college information systems, and serves as an expert in the integration and utilization of the procure-to-pay process.
Essential Functions
- Purchase goods and services using best practices and ensure competitive pricing on behalf of the College with proper authorizations, procedures, rules, regulations, RCW’s and WAC’s.
- Assist the departments with the competitive bid process as necessary and appropriate for cost saving opportunities.
- Assist departments with negotiating services, drafting and posting RFPs, reviewing contracts, and ensuring vendor performance.
- Receives and examines requisitioned items as needed. Approves requests and makes appropriate recommendations dependent on funds. Consults with Tacoma Community College budget manager as needed.
- Trains and supports faculty and staff in the procurement process for equipment, supplies and services ensuring they effectively use purchase requisitions, department order forms, p-cards and other methods to meet their department needs.
- Serves as a resource to departments by providing guidance and resolving issues related to contracts and purchasing procedures.
- Assist departments in selection of alternate products upon request.
- Ensures procurement services comply with Federal, State and local policies and regulations through interpretation and application.
- Conduct research for new sources of supply; locate and contact vendors and suppliers when appropriate.
- Support the administration, management, and reconciliation of all procurement card activities and procedures.
- Assist in coordinating the transfers of excess supplies, and equipment between departments, facilities and agencies.
- Prepare performance data and spending analytics for management.
- Reviews, trains and advises management, staff and faculty regarding p-card processes; adjusts purchasing limits as appropriate and reconciles accounts. Assist with monthly internal audit of p-card purchases.
- Processes, logs and prepares report relative to departmental procurement transactions.
- Process and receive invoices to pay purchase orders.
- Understand and recognize fixed assets and understand inventory control. Assist in capital asset management as needed.
- Have a basic understanding of receiving and serve as backup to the receiving department.
- Perform related duties as assigned.
Qualifications
Minimum Qualifications
Education to Experience Equivalences:
Associate's Degree = 2 years | Bachelor's Degree = 4 years | Master's Degree = 6 years
- Associate’s Degree in Business Administration, etc. or related field from an accredited college or university.
- Two years of Purchasing Experience
- Experience following applicable fiscal guidelines, regulations, principles and standards when processing transactions
- Experience using spreadsheets, databases, word processing software
- Experience with electronic procurement management and payment systems
Preferred Qualifications:
- Bachelor’s degree in Accounting, Business Administration or closely related field from an accredited college or university.
- Three years recent experience in procure-to-pay.
- Experience with Washington State Purchasing Regulations
- Experience following applicable fiscal guidelines, regulations, principles and standards.
- Experience using spreadsheet, database and word processing software.
- Experience working with electronic procurement management and payment systems.
Conditions of Employment
- Successful completion of a criminal history background check.
Duties of the position required experience:
- Must possess a knowledge and understanding of the principles of general public procurement practices.
- Experience with procurement interrelationships involving requestors, administrative functions, buying and receiving, disbursements, equipment management, surplus sales, and supplies.
- Excellent verbal and written communication.
- Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, meet critical deadlines, keep detailed records and spreadsheets, organize documents effectively.
- Ability to work independently and collaborate.
- Ability in problem solving, multitasking and time management.
- Ethics, integrity and sound professional judgement.
- Commitment to functioning as an effective team member.
- An appreciation of diversity and benefits of commitment to cultural awareness and sensitivity in the workplace.
- Experience in electronic procurement systems.
- Experience in the use of Microsoft suite of productivity applications with experience preparing spreadsheets for analytical purposes.
- Ability to learn new processes and cross train.
Application Process
Application Materials & Procedures
Complete application packages must include the following: (Packages received that do not contain all of these materials will not be considered by the screening committee.)
- Tacoma Community College online application.
- Cover letter and resume. In your cover letter indicate how your experience with non-profit accounting and other accounting methods meets the qualifications for this position.
Terms of Employment
This is a full-time classified position scheduled to work Monday through Friday, 8:00 am to 5:00 pm. Flexibility in scheduling is required to meet the department's needsThe salary range is $4,320– $5,812.Tacoma Community College offers a comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition for the employee; and retirement benefits are also provided. For more information, please visit our employment page/employment benefits: https://www.tacomacc.edu/about/employment/. A collective bargaining agreement exists and membership in the Washington Federation of State Employees or payment of a membership fee is available anytime upon employment. The layoff unit for this position is “All Other WFSE Classified”.Degrees must be from accredited colleges or universities recognized by the U.S. Department of Education and verified by National Student Clearinghouse. International degrees will be verified for U.S. equivalency.
Tacoma Community College values diversity and is an Equal Opportunity Employer and Educator. Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Stephen Smith, Title VII and Title IX, Building 14, 253-566-5055; Kathryn Held, Section 504 Officer, Student Affairs Administration Office at 253-566-5115. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Tacoma Community College
Human Resources
6501 S 19th St Bldg. 14, Tacoma WA 98466
www.tacomacc.edu/about/employment