Accounting Intern

Position: Accounting Intern (Part-time)

Reports to: Chief Operating Officer

Position Overview: Dynamic and detail-oriented Accounting Intern working 15-20 hours per week. (full time available during winter/summer break) The intern will work closely with our Finance & Accounting team on critical projects and assignments, supporting day-to-day financial operations including data entry, accounts payable and receivable, and general bookkeeping functions while ensuring the financial health of our nonprofit organization.

Primary Duties and Responsibilities:

• Data Entry - enters financial transactions, invoices, receipts, donations, and other related documents into the accounting system with accuracy and attention to detail.
• Accounts Payable/Receivable - processes vendor invoices, ensures timely payment, manages customer invoices and payments, and tracks donor contributions and pledges.
• Bank Reconciliations - assists in reconciling bank statements to ensure all transactions are properly recorded and discrepancies are identified and resolved.
• Expense Tracking - monitors and records expenses for various construction projects, programs, and departments while maintaining proper cost allocation.
• Grant Reporting Support - assists in maintaining financial records and tracking for grant-related expenses, ensuring compliance with funder requirements.
• Financial Statement Preparation - provides support in preparing monthly and quarterly financial reports for management and board review.
• Filing and Documentation - maintains proper documentation for all transactions, including physical and digital records, ensuring audit readiness.
• Cross-Department Communication - works with Construction, Development, and Family Services departments to ensure proper recording of donations, program expenses, and other financial transactions.

Learning Objectives:

• Nonprofit Accounting Expertise - gain comprehensive understanding of accounting functions within a professional services nonprofit organization, including fund accounting and restricted grant management.
• Financial Operations Management - develop practical skills in managing multiple competing priorities while maintaining accuracy in a fast-paced environment.
• Mission-Driven Finance - learn how financial management directly supports Habitat's mission of providing affordable housing and the unique aspects of nonprofit financial stewardship.

Qualifications:

• Education - currently enrolled (rising junior or senior) or recently graduated from a relevant degree program with focused coursework in finance, accounting, mathematics, or related subjects.
• Experience - relevant experience or coursework in accounting; 1-2 years of bookkeeping or clerical accounting experience preferred, ideally in a nonprofit setting.

Skills:

• Strong organizational skills with excellent judgment and attention to detail.
• Intermediate to advanced proficiency with Microsoft Excel.
• Experience with accounting software (e.g., QuickBooks, Sage) is a plus.
• Strong critical thinking, analytical and problem-solving abilities.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to multitask, prioritize, and remain calm under pressure in a fast-paced environment.
• Demonstrated ability to work both independently and collaboratively as part of a diverse team.

Physical Requirements:

• Ability to work in an office environment with prolonged periods of sitting and computer use.
• Occasional lifting of files and office materials up to 25 pounds.