Benefits and Leave Specialist

We are seeking a dedicated and knowledgeable Benefit Specialist to join our team. This role is essential in managing and administering employee benefits programs, ensuring compliance with employment and labor laws, and providing support to employees regarding their benefits inquiries. The ideal candidate will have a strong background in human resources, excellent communication skills, and a thorough understanding of various HRIS systems.

• Administer day-to-day operations of all group benefit programs, including enrollments, terminations, and qualifying life event changes.
• Act as the primary point of contact for employee benefits questions and guidance, ensuring timely and accurate resolution.
• Coordinate and manage the full lifecycle of leaves of absence, including FMLA, ADA accommodations, personal leaves, and return- to-work processes.
• Monitor eligibility, documentation, and tracking of leaves in accordance with legal requirements and company policy.
• Manage and process claims for employees who have experienced work-related injuries or illnesses and ensure compliance with relevant laws and regulations.
• Partner with departments and team member to facilitate return to work transitions.
• Oversee annual open enrollment planning and execution, including communication materials, system readiness, and employee support.
• Collaborate with third-party vendors, brokers, and payroll to ensure benefits accuracy and resolve escalations.
• Reconcile monthly benefits invoices and ensure timely payment and accurate reporting.
• Maintain accurate and up-to-date records in HRIS, benefits portals, and employee files.
• Stay current on federal, state, and local benefits-related legislation (e.g., ACA, ERISA, COBRA, HIPAA) and recommend policy updates as needed.
• Assist in developing and delivering benefit-related training, communication, and education to employees and leaders.
• Participate in audits and ensure compliance with all reporting requirements (e.g., 1095-C, annual nondiscrimination testing).
• Perform other duties as assigned to support the HR team and organizational objectives.

Minimum Requirements:

• Associate or Bachelors degree in Human Resources, Business
• Administration, or related field (or equivalent experience).
• 2–4 years of experience in benefits administration or related HR role.
• Strong knowledge of FMLA, ADA, HIPAA, COBRA, and other benefits and leave laws.
• Excellent communication and interpersonal skills with the ability to explain complex benefits concepts clearly.
• High level of confidentiality, discretion, and professional judgment.
• Strong organizational skills and attention to detail.
• Proficiency in HRIS and benefits systems, along with Microsoft Office or Google Suite.
• Ability to manage multiple deadlines and prioritize effectively in a fast-paced environment.

Preferred Qualifications:

• CEBS, PHR, SHRM-CP, or other HR/benefits certification.
• Experience managing benefits in a multi-state or complex regulatory environment.
• Experience working with benefit brokers or third-party administrators.
• Knowledge of workers’ compensation, state leave laws, and wellness programming.