Event Host

Event Host Task List 

🗓️ Pre-Event Preparation

• Confirm arrival time and dress code
• Review event schedule and key talking points
• Familiarize herself with guest list and VIPs
• Coordinate with setup team to ensure venue layout is correct
• Test mic/sound system if she’ll be speaking
• Review emergency contacts and safety protocols

🎤 During the Event

• Welcome guests warmly and direct them to sign-in or seating
• Make opening announcements or introductions
• Keep the event flowing according to schedule (cue speakers, transitions)
• Engage with attendees—answer questions, offer support
• Monitor crowd energy and adjust tone or pacing as needed
• Troubleshoot any minor issues (e.g., seating confusion, tech hiccups)
• Capture behind-the-scenes photos or videos if appropriate

💬 Guest & Team Communication

• Liaise with vendors, performers, or speakers as needed
• Relay updates to you or other team leads
• guest participation Encourage (raffles, feedback forms, activities)

🧹 Post-Event Wrap-Up

• Thank guests for attending and assist with exit flow
• Help with light cleanup or packing materials
• Debrief with you—share feedback, observations, and guest comments
• Return borrowed items (e.g., clipboards, signage, tech gear)