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Graduate Student Program Coordinator

University of Washington Husky Union Building (HUB)
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Graduate Student Program Coordinator  

Student Activities Office, Husky Union Building 

ABOUT THE HUB 

The Husky Union Building (HUB) supports the Husky Experience through our mission to enhance UW Community, provide a dynamic event center, and foster student engagement. Leading with our core values of discovery, empowerment, equity, integrity, and service, our vision is that every UW community member feels welcome, cared about, and inspired to grow. 

ABOUT HUB UNIT 

The Student Activities Office (SAO)  

The HUB has an outstanding opportunity for a Graduate Student Program Coordinator to join our team. 

  • Expected Start Date: September 18th, 2025. 
  • Hours Per Week: 19.5 per week. 
  • Pay Rate Range: $25 - $30 per hour. 
  • Schedule is flexible based on classes, with morning availability preferred. Majority of work to be performed in an office setting. Occasional evening and weekend work expected. 
  • May fulfill graduate practicum/internship requirements. 

APPLY TODAY 

Apply via Handshake today! Applications are reviewed in order of application date. Apply early to ensure consideration. 

RESPONSIBILITIES AND DUTIES 

Graduate Student Program Coordinator (GSPC) plays an integral role in the operations and programming of the Student Activities Office (SAO). Their contributions support both administrative functions and student development initiatives. The following outlines expectations, responsibilities, and duties associated with the GSPC role: 

Engagement and Communication 

  • Actively participate in office operations, including attendance at staff meetings, retreats, and other departmental gatherings. 
  • Engage in regular check-ins with site supervisors. 

Program Development and Support 

  • Support the design and execution of programs that promote student learning and engagement through extra- and co-curricular activities. Sample projects may include: 
  • Creating educational materials for Registered Student Organizations (RSOs) for publication on the SAO Resources page or HuskyLink database. 
  • Assisting in the evaluation and enhancement of club registration processes. 
  • Conducting outreach and delivering presentations to RSOs, campus departments, and RSO advisors regarding available resources. 
  • Organizing and compiling documentation for the Associated Students of the University of Washington (ASUW) and the Graduate and Professional Student Senate (GPSS). 
  • Preparing and facilitating orientations and training sessions for ASUW and GPSS members. 

 

Administrative and Operational Support 

  • Assist Student Activities Advisors with assigned projects under the guidance of the Associate Director and Assistant Directors. 
  • Provide administrative support for the department’s events calendar and project tracking systems. 
  • Maintain public records in accordance with University Record Retention policies. 

 

Additional Responsibilities 

  • Perform other duties as assigned to support the mission and operations of the SAO. 
  • Participate in unit- and department-level training as scheduled. 
  • Complete all required University onboarding and training modules. 

 

MINIMUM REQUIREMENTS 

All HUB student employees must meet these minimum requirements to be eligible for employment: 

  • Bachelor’s Degree. 
  • Current graduate student enrolled in 4 credits or granted “On Leave” status. 
  • Must be able to work on-site at the UW-Seattle campus for all work hours. 
  • Authorized to work in the United States. 

ADDITIONAL REQUIREMENTS 

  • Students interested in this position must also meet these additional requirements: 
  • Demonstrated interest in Student Affairs/Activities/Development through co-curricular, academic, or work experiences. 
  • Enthusiasm to work with a variety of student populations. 
  • Must possess strong written and verbal communication skills. 
  • Organized and have strong attention to detail. 
  • Ability to work independently as well as with a team. 
  • Pattern of excellent attendance and punctuality. 

LEARNING OUTCOMES 

The HUB is committed to supporting its student employees with more than a paycheck. You’ll develop meaningful relationships and practical, transferable skills to take into your career after graduation, including but not limited to: 

  • Customer Service 
  • Written and Verbal Communication 
  • Conflict Resolution 
  • Problem Solving, Reasoning, and Analysis 
  • Personal Responsibility and Integrity 
  • Leadership and Collaboration 
  • Relationship Building 
  • Time Management and Organization 
  • Event planning, management, support, and logistics. 
  • Social Media strategy development, planning, and execution. 

DIVERSITY COMMITMENT 

The Division of Student Life acknowledges the Coast Salish people of this land, the land which touches the shared waters of all tribes and bands within the Suquamish, Tulalip, and Muckleshoot Nations. Student Life is committed to developing and maintaining an inclusive climate that honors the diverse array of students, faculty, and staff. We strive to provide pathways for success and to purposefully confront and dismantle existing physical, social, and psychological barriers for minoritized students and communities. We engage in this work while learning and demonstrating cultural humility. 

ACADEMIC COMMITMENT 

As part of our commitment to the student experience, the HUB will periodically review student employee’s cumulative GPAs. The intent of these reviews is to offer holistic support and connect students to resources and academic support services. Your GPA has no impact on your eligibility for employment. 

WORK STUDY 

We are proud to be a Work Study employer. Work Study eligible students are encouraged to apply for this position. 

EQUAL OPPORTUNITY EMPLOYER 

We are proud to work with and for all UW students regardless of race, ethnicity, age, religion, (dis)abilities, gender identity, sexual orientation, class, or citizenship status. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.   

TITLE IX 

The University of Washington prohibits sex discrimination and sex-based harassment in any education program or activity that it operates. Individuals may report concerns, make complaints, or direct inquiries to the Title IX Coordinator. The notice of nondiscrimination is located at: uw.edu/titleix/title-ix-notice/.   

ACCOMODATIONS 

The University of Washington is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Disability Services Office at least ten days in advance at: 206.543.6450/V, 206.543.6452/TTY, 206.685.7264 (FAX), or dso@uw.edu.