Project Manager Assistant

The Prince William Sound Regional Citizens' Advisory Council is a non profit corporation and is looking to hire a highly organized and detail-oriented professional with expertise in project coordination, documentation, and administrative support for the role of Project Manager Assistant. This role will assist project managers in coordinating project tasks, tracking milestones, maintaining project documentation, and providing general office coordination and administrative support. The position will contribute to our mission of promoting the environmentally safe operation of the Valdez Marine Terminal and associated tankers.

The PMA responsibilities include:

• Assisting project managers in coordinating and tracking project tasks, timelines, and milestones.
• Scheduling, organizing, and facilitating project team meetings, including the preparation and distribution of meeting materials and meeting minutes.
• Monitoring project progress to ensure deadlines are met and tasks are completed on schedule.
• Maintaining project documentation, including contracts, proposals, reports, and meeting notes.
• Communicating with project teams, contractors, and stakeholders to ensure clear and effective collaboration.
• Assisting in budget tracking to help project managers ensure resources are allocated appropriately and expenses are monitored.
• Providing general administrative support, including travel arrangements, office coordination, and logistical support for project-related events.
• Organizing and digitizing project documentation, ensuring proper archiving and accessibility.
• Supporting the development and updating of project contingency plans and related documentation.