Reunion Support Student Assistant

Position Title: Reunion Support Student Assistant

Semester/Year: 2025 Fall Semester 

Total Positions Available: 1

Supervisor: Jessica Evangelista Balduzzi

Pay rate: $15.50 per hour 

Hours per wk: 4-8 hrs per week

Start Date: September 5, 2025

End Date: May 15, 2026

POSITION SUMMARY

The Reunion Support Student Assistant will help coordinate and execute reunion-related outreach, communication, and event preparation. This role supports the planning and logistics for milestone reunion classes, providing direct assistance to the Annual Giving team to ensure successful engagement, fundraising, and attendance outcomes.

Responsibilities

• Track and organize reunion gift participation data in coordination with the Annual Giving team.
• Support volunteer management by scheduling meetings, taking notes, and distributing follow-up materials.
• Assist with classmate outreach, including drafting and sending emails, social media posts, and other communications.
• Maintain and update attendance tracking spreadsheets.
• Prepare, assemble, and mail reunion-related materials, such as invitations, thank-you cards, and committee packets.
• Conduct research on alumni for outreach purposes, ensuring accuracy and confidentiality of information.
• Help manage event logistics, including registration materials, name tags, and signage.
• Perform other duties as assigned to support overall reunion success.

Qualifications

• Current Hobart and William Smith Colleges student in good academic standing.
• Strong written and verbal communication skills.
• Detail-oriented, organized, and able to manage multiple tasks at once.
• Proficient in Microsoft Office and Google Workspace; experience with databases a plus.
• Positive attitude, flexibility, and willingness to learn.