OSD Category Management Intern

Job Title: OSD Category Management Intern Full Time position

Salary is $22 for undergrad - $26 for grad students 

Operational Services Division – Who are we?

The Operational Services Division (OSD) is a Massachusetts state agency within the Executive Office for Administration and Finance (A&F). We oversee and enforce procurement regulations, policies, and practices applicable to the Commonwealth of Massachusetts Executive Branch Departments for goods and services and small-scale construction services. This results in the direct management of more than 100 Statewide Contracts that generate over $2 billion a year in purchasing.   We also manage the Commonwealth’s passenger and light duty vehicle fleet, oversee Uniform Financial Reporting by Human and Social Service Vendors, and establish special education tuition prices. 

What we are looking for

We are seeking two interns to work with the Category Management team in driving efficiencies both operationally and administratively within the department. Interns are required to be thorough, have creative minds and willing to bring solutions through their own ideas.

The internship is at OSD’s Offices, which are located at One Ashburton Place, Boston Massachusetts. Depending on the existing state guidelines at the time of hire, the internship may be remote. 

Responsibilities and Tasks

1. Creating process roadmaps: ensure all the current processes are converted to visuals from only text,
2. Document those processes that are not now formally documented or are new
3. Update (text) current processes to reflect the new Category Management strategy.
4. Process for managing meeting efficiencies
   1. Scheduling/calendar management
   2. Meeting management
   3. Agenda planning
   4. Meeting delivery management
   5. Action items management and follow ups
5. Creating and implementing process for managing departments files repositories
   1. Document and version control
   2. Document access
   3. Document storage and management

Description of Knowledge and Skills required: 

• Project management
• Process improvement
• Office efficiencies
• Workflow planning
• Administration

What’s in it for you?

The Operational Services Division is committed to providing rewarding and challenging internships. You can work part time around your class schedule.

What you will you learn and/or have exposure to…

• Experience in an Executive agency under the Governor of Massachusetts; collaborate with other government employees in every Secretariat as part of an Oversight agency.