Operations Administrative Support

The Union County Engineer is now seeking an individual with advanced clerical and administrative skills to assume the full-time position of Operations Administrative Support for the Operations Department. This position performs a variety of secretarial and clerical duties that are pivotal to the successful operation of the department. Greets visitors and answers phones, serves as a hub for departmental communications, collects and disseminates critical information, and helps ensure smooth operations and delivery of services. Maintains and updates various databases, maintains office inventory and orders supplies, coordinates payroll and assists employees with timekeeping and personnel matters, and performs other tasks related to internal billing, record-keeping, and other duties as assigned. 

If you meet the requirements below and enjoy working in a fast-paced environment, multi-tasking, supporting an amazing team, and interacting with the public we encourage you to apply!  

QUALIFICATIONS

An example of acceptable qualifications:

Completion of secondary education and two (2) years office experience or equivalent; demonstrable skill in data entry and telephone etiquette. Demonstrated proficiency in Microsoft Office (Excel, Word, and Outlook) preferred. Must have excellent interpersonal and attention to detail skills and be capable of multi-tasking.    

LICENSURE OR CERTIFICATION REQUIREMENTS:  Must possess a valid Ohio driver’s license and maintain insurability under the County’s vehicle insurance policy.

EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive:
Telephone; computer, typewriter, calculator, file drawer, fax, printer, copier, folding machine.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS: None

Note:  In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered light work.

ESSENTIAL FUNCTIONS

For purposes of 42 USC 12101:

(1) Operates computer terminal to enter, produce or verify information; enter information, prepares report and types documents; reviews records and reports generated by computer to ensure accuracy and consistency; maintains security of data (e.g. performs proper back-up and storage procedures, etc.).

(2) Maintains computer databases including job costing, inventories, work order requests; orders consumable goods as necessary (e.g., salt, fuel, bituminous materials); reconciles material tickets with vendor statements; maintains accurate records of project costs (e.g., labor, equipment and material).

(3) Performs secretarial duties; composes routine correspondence for signature; serves as Safety Committee secretary; prepares customer billings; posts customer accounts; prepares and distributes standard new releases; notifies outside agencies and media of road closings; coordinates vehicle accident claims and employee injury reports; coordinates CDL drug and alcohol screenings.

(4) Prepares a variety of documents (e.g., correspondence, reports, records and related department documents) from rough draft, recording, or written or oral instruction; proofreads typed documents and makes necessary corrections; types labels, envelopes, cards and/or routine forms.

(5) Maintains parts inventory and orders vehicle parts/shop tools/building maintenance materials; calls in OUPS locates for future construction projects on County & Township roads.

6) Performs related clerical activities; compiles information to prepare periodic reports; operates and maintains office equipment; orders/purchases office and first aid supplies; coordinates employee time and attendance.

(7) Answers telephone and responds to inquiries and complaints; directs calls to proper authority; provides information to public; answers public questions; greets and screens persons entering office; demonstrates regular and predictable attendance.

(8) Meets all job safety requirements and all applicable safety standards that pertain to essential functions.

(9) Demonstrates regular and predictable attendance.

(10) Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS

(*indicates developed after employment)

Knowledge of:  County, Department, and Division goals and objectives; *County, Department, and Division policies and procedures; *personnel rules and regulations; office practices and procedures; building regulation policies and procedures*; office equipment operation; English grammar and spelling; basic book keeping; records preparation and management; word processing; data processing, and desktop publishing* techniques. 

Skill in:  Data entry; database management; telephone etiquette; computer operation; word processing; desktop publishing.

Ability to: Accurately complete, organize and maintain records/reports/forms; answer routine telephone inquiries; handle sensitive inquiries from and contact with officials and general public; carry out simple instructions; prepare routine correspondence; copy records precisely without error; proofread technical materials, recognize errors and make corrections; gather collate and classify information about data, people or things.

POSITIONS DIRECTLY SUPERVISED:
None