Manager, Exhibit & Sponsorship Services

What We Offer:

• Location: Hybrid (Malvern, PA)
• Full-Time - Monday through Friday – 9:00 a.m. to 5:00 p.m.
• Training and support provided
• Competitive salary and benefits package.
• Opportunity to work on high-profile events with a dynamic and collaborative team.
• Professional development and growth opportunities within the event industry.
• Comprehensive benefits package (medical, dental, vision, 401k w/company match)

HMP Global is a leading healthcare event and education company with a dominant position in several therapeutic areas, including Oncology, Psychiatry and Behavioral Health, Cardiovascular, Wound Care, and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.

The Manager, Exhibit & Sponsorship Services will play a key role in supporting exhibit and sponsorship operations across multiple events. Reporting to the Senior Director, this position will assist with exhibitor logistics, sponsorship fulfillment, vendor coordination, and on-site event execution. The ideal candidate is highly organized, customer-focused, and thrives in a collaborative environment.

Key Responsibilities:

Exhibit & Sponsorship Operations:

• Assist in planning and coordinating exhibit and sponsorship logistics for events of various scales.
• Work with vendors, show decorators, contractors, and internal teams to ensure smooth execution.
• Support exhibit hall layout planning, booth assignments, and sponsorship activations.
• Oversee sponsorship fulfillment to ensure all deliverables meet contractual commitments.

Client & Stakeholder Relations:

• Serve as a key contact for exhibitors and sponsors, providing exceptional customer service.
• Assist in developing and maintaining strong relationships with existing and prospective exhibitors and sponsors.
• Support the development of customized sponsorship packages that align with client goals.
• Respond promptly and professionally to exhibitor and sponsor inquiries.

Sales & Revenue Support:

• Collaborate with the Senior Director and sales team to support sponsorship and exhibit sales efforts.
• Assist in pricing strategies, contract management, and revenue tracking.
• Help develop marketing initiatives to increase exhibitor and sponsor engagement.
  Event Execution & On-Site Management:
• Manage exhibitor and sponsor logistics, including move-in/move-out schedules and booth setups.
• Oversee sponsorship activations to ensure flawless execution.
• Provide on-site support, troubleshooting, and exhibitor assistance during events.

Budget & Financial Oversight:

• Assist in budgeting and tracking exhibit and sponsorship-related expenses.
• Ensure cost-effective execution while maintaining high-quality service.
• Identify opportunities for revenue growth and operational efficiency.

Process Improvement & Innovation:

• Continuously assess and refine exhibit and sponsorship processes to enhance efficiency.
• Stay informed on industry trends, competitor offerings, and innovative sponsorship opportunities.
• Recommend improvements to elevate the exhibitor and sponsor experience.

Qualifications:

Education & Experience:

• Bachelor’s degree in business, marketing, event management, or a related field preferred.
• 3+ years of experience in exhibit and sponsorship services, event operations, or related roles.
• Experience supporting revenue-generating initiatives and client relationship management.

Skills & Competencies:

• Strong understanding of exhibit and sponsorship logistics, event planning, and vendor coordination.
• Excellent interpersonal, communication, and negotiation skills.
• Highly organized with strong attention to detail and ability to manage multiple projects.
• Problem-solving mindset and ability to work under pressure in a fast-paced environment.
• Proficiency in CRM tools, event management software, and Microsoft Office Suite.

Key Attributes:

• Customer-centric mindset with a passion for delivering high-quality experiences.
• Proactive and adaptable, able to navigate shifting priorities and deadlines.
• Team player who thrives in a collaborative, fast-moving environment.
• Self-starter with strong initiative, able to work independently while supporting team objectives.

This role offers a great opportunity for an ambitious professional to contribute to the success of exhibit and sponsorship services across a growing portfolio of industry-leading events.
 

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