You are viewing a preview of this job. Log in or register to view more details about this job.

Benefits and Payroll Administrator

Holden Forests & Gardens Libraries
Email

Benefits & Payroll Administrator

The Holden Arboretum

Full-Time

Opportunity: 

Holden Forests & Gardens is seeking a Benefits & Payroll Administrator to support the People & Culture department. The Benefits and Payroll Administrator primarily provides administrative support with benefits, payroll and employee records/HRIS maintenance. In addition, this role supports HF&G’s safety, wellness, onboarding, employment and employee engagement programs.  

Position Details: 

  • Full-Time, Non-Exempt
  • Reports to: VP of People & Culture

Key Responsibilities: 

Key responsibilities of the Benefits & Payroll Administration position includes but are not limited to:

Payroll and Employee Records/HRIS

  • Responsible for processing biweekly payroll, ensuring changes are authorized, documented, and saved in payroll and employee files.
  • Creates files and maintains electronic and paper employee files and manages them according to records retention policies.
  • Produces and maintains necessary reports for ACA, EEO, 403B, and other compliance needs and authorized employee requests.
  • Sets up payroll platform to implement policy changes.
  • Troubleshoots payroll system issues as needed.

Benefits & Wellness

  • Serves as the primary liaison with all benefit carriers in order to manage the day-to-day needs of staff such as enrollment, termination, and various questions from staff. 
  • In conjunction with VP of People & Culture helps coordinate annual open enrollment activities for organization and completion of necessary action by employees.
  • Helps coordinate all FMLA activities and ensures compliance.
  • Ensures accurate documentation and recordkeeping for staff changes and compliance related reporting such as 403b activity and insurance changes. 
  • Participates in annual audit process to ensure proper internal controls.
  • Participate on the Wellness Committee and assist employees with wellness incentives.
  • Manages Flexible Spending program/TPA.  
  • Manages COBRA needs and TPA.

Safety and Workers’ Compensation

  • Provide support on the HF&G Safety Program
  • Attend external safety meetings
  • Record incidents and accidents as necessary
  • Conduct OSHA reporting each year
  • Assist with safety campaigns and training 
  • Along with managers, support the safety program to ensure that all employees are properly trained in safety procedures prior to participation in activities. Promote a culture of safety by leading by example and encouraging open communication about safety concerns.

Employment

  • In conjunction with the HR Manager, works to successfully onboard new employees, ensuring they are well equipped to be successful. 
  • Acts as a backup to the hiring manager for job postings. 
  • Assists in application reviews, phone screens, and interviews for seasonal and permanent positions.
  • Manage returning seasonal process. 
  • Performs pre and post offer checks – reference checks, background checks, etc.  
  • Communicate new hire and exit process is followed by managers
  • Assist in coordinating exit interview activities, reviews with terminated employee benefits, COBRA options,
  • In conjunction with VP of People & Culture, ensure compliance with all government regulations and requirements including poster postings and other required employment data
  • Creates contracts for subcontract employees and conducts necessary background checks

Other

  • Reviews and reconciles all benefit invoices and submits to AP service
  • Participates in developing department goals and objectives
  • Works with People & Culture and the Social Committee to coordinate staff events.

 

Qualifications and Skills:

  • High School Degree/GED required. Bachelor’s degree in human resource or related experience preferred
  • 3+ years HR Compliance, Payroll, Benefits and recordkeeping experience
  • Excellent communications skills (writing, speaking and listening)
  • Experienced with processing payroll – Paycor preferred
  • Experience with Ohio BWC preferred
  • Excellent attention to detail and process required
  • Strong computer skills (Word, Excel and HRIS systems)

 

Physical Requirements

Must be able to perform with or without reasonable accommodations:

  • Communicate over the phone effectively
  • Ability to sit for extended periods of time
  • Able to use a keyboard

 

Some of the reasons Holden Forests & Gardens (HF&G) is a great place to work!
We offer Medical, Dental and Vision Benefits | Paid Time Off | 8 Paid Holidays a year | 403(b) | Employee sponsored life insurance, long term disability and short-term disability | Work in a beautiful environment within Greater Cleveland | Discounts in our stores & cafes  | Free parking at both campuses anytime we are open | Free admission to many Northeast Ohio Museums | Free Employee Assistance Program | And Much More!

 

Apply:
Qualified applicants should submit their resume, cover letter highlighting key relevant experiences, and a list of 3 professional references here. Application material will begin being reviewed on August 15, 2025, and continue until the position is filled.

Holden Forests & Gardens is an equal opportunity employer and values an authentic sense of belonging at all levels of the organization, including staff, volunteers, Board of Directors, and visitors. HF&G believes that working toward an equitable culture that values all perspectives enriches the work environment, helping achieve our goal to build a greener and healthier Northeast Ohio. We are working to create and sustain a supportive environment and sense of belonging for people of all backgrounds.  HF&G promotes an equitable approach in its hiring, retention, and promotion; in Board recruitment efforts; and in community partnerships and programming.