Office Assistant 1 (Stores/Mail)

NOTE: To apply for this job, please email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email. Applicants that do not submit their cover letter and resume to YourFutureBeginsHere@cs.ny.gov will NOT be considered.

Link to Apply:  https://statejobs.ny.gov/public/vacancyDetailsView.cfm?id=193280

Vacancy ID: 193280

Duties Description:

The Office of Financial Administration is responsible for overall agency fiscal management and administering the procurement process. As the Department carries out key initiatives to transform the way services are delivered to partner agencies and to the public, this position will play an important role in ensuring the success of these modernization efforts.

The Office Assistant 1 (Stores/Mail) duties will include but are not limited to the following:
• Daily pickup of mail and parcels from USPS location at Empire State Plaza (P-1) to be sorted for distribution to staff at Agency Bldg. 1 and Core 1 locations at Empire State Plaza.
• Preparation of mail for offsite "Presort" and "Insert Job” processing by the Preferred Source entity. Mail is prepared daily by separating and counting quantities that are processed off site.
• In house processing of outgoing mail with use of commercial mail meter equipment. Mail processing includes all methods of producing postage for different mail classes.
• Monitoring Mail Room email inbox for incoming supply requests that are then given out to agency staff, including regular communication in email and phone messages about status of requests.
• Receiving Mail and Parcels on behalf of the Agency Purchasing Unit. All mail and parcels must be received in accordance with Purchasing procedures, which involves review of quantity and completion of Agency Receiving Sheets.
• Maintaining accurate Mail Room Inventory levels with use of Excel Spreadsheets to update data.
• Transportation of confidential material and exams in agency Fleet Vehicle to offsite locations.
• Use of pallet jack to receive dock deliveries at Empire State Plaza loading dock.
• Provide assistance to the Department Shipping Unit when needed.
• Valid license to drive state vehicle is required.
• This position requires the ability to routinely lift and/or carry heavy items and the ability to routinely reach, bend, stand, and walk for long periods of time.

Minimum Qualifications:

NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
There are no minimum education or experience requirements for this title.

55 B/C QUALIFICATIONS:
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

You must meet the open competitive qualifications from the most recent examination announcement.

The open competitive minimum qualifications are:
• There are no minimum education or experience requirements for this title.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Notes on Applying:

If you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID#193280 you are applying for in the subject line of your email.