Administrative Assistant 2
The City of Gresham Police Department is seeking a highly organized, adaptable, and service-oriented Administrative Assistant 2 to support our mission of public safety and community partnership. If you thrive in a fast-paced environment, enjoy diverse administrative work, and take pride in keeping critical systems running smoothly, this may be the perfect role for you.
What you will get to do:
- Court Coordination: Maintain and update the daily court docket using the eCAT system, coordinate with the court system, and liaise with officers regarding subpoenas and court preparation.
- Administrative & Event Support: Organize internal events, take meeting minutes, manage department equipment inventory, and process invoices and supply orders.
- Transcription: Transcribe interviews and sensitive materials for investigative and legal use.
- Payroll & Timekeeping Assistance: Review and process timecards and overtime entries, ensuring accurate payroll reporting.
- Public & Interdepartmental Communication: Respond to citizen inquiries, tip line messages, and internal requests with professionalism and discretion.
- Data & Document Management: Maintain and upload records using systems like PowerDMS, create forms and flyers, and support background investigations.
- Processing mail and phone calls: Pick up incoming and outgoing mail, use postage machine for outgoing mail. Answer and respond to phone inquiries.
Qualities we are looking for:
- Ability to juggle multiple tasks and prioritize in a dynamic setting
- Excellent verbal and written communication skills
- Discretion with confidential information
- Collaborative team player
- Commitment to exceptional service
MINIMUM QUALIFICATIONS:
- High School Diploma or GED
- One (1) to four (4) years of progressively related experience
- Ability to obtain LEDS certification within 3 months of employment
- Ability to become CJIS certified
- Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
For more details and to apply, visit: https://GreshamOregon.gov/jobs
If you have questions, please contact HRRecruiting@GreshamOregon.gov