Grants Management Specialist 2

DEP2600013 Grants Management Specialist 2

West Virginia Department of Environmental Protection

Executive Office

Business Operations Office; Fiscal Services; Accounting and Financial Reporting & Sub Grants

Office Location: 601 57th Street, Southeast, Charleston, WV 25304

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Please also refer to DEP2600012 Grants Management Specialist 1. Only one position will be filled with either title. 

Important note: This position is classified exempt; therefore, it is available to any applicant who meets the minimum requirements and/or special requirements or areas of assignment.
 

Grow your career with us.  Employee will be assigned to the Business Operations Office, Fiscal Services, Accounting and Financial Reporting & Sub Grants.  

We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more. 

Click here for more information on benefits

If you want to be a part of this innovative team, apply today.

Under general supervision, performs advanced level work to perform grant oversight and financial analysis on state and federal sub grants awarded by the agency.

Duties to include:

• Preparation of subaward documents for federal and state subgrants; Enter required federal subaward reporting in the System for Award Management (SAM.gov).
• Work with directors and program managers to ensure subawards encumbrances and change orders are input into wvOASIS and regularly monitored.  Provide status reports, availability of funds, and federal grant funding match.
• Provide federal grant administrative guidance to agency divisions per OMB Uniform Administrative Requirements (2 CFR Part 200).
• Ensure subrecipient compliance with WV Code §12-4-14 reporting and auditing requirements.
• Manage grant file retention requirements in AX Document Manager to meet inter-agency and federal guidelines.
• Submit grant funding activity documents to the Governor’s Office for preapproval.
• Assist in submitting federal grant requests through Grants.gov.
• Correspond with federal granting agencies and subaward recipients on project progression.
• Review and submit subgrant payment applications for accuracy and ensure correct financial coding is entered.
• Generate financial and informational reports in wvOASIS Business intelligence as needed or requested.
• May assist in the development of agency financial reports using Crystal Report Generator.
• Perform corrections and other adjusting entries to agency funds and budgets in wvOASIS.
• Analyze operations and work with fiscal staff to develop or improve standard operating procedures; work directly with and provide technical expertise to DEP financial reporting specialists and division directors to compile and organize information for internal and independent auditors
• Employee will perform other duties as required and/or assigned.

Employee expectations: 

• Position requires advanced knowledge and use of Excel spreadsheets, Microsoft Word, Google Sheets, and wvOASIS.
• Occasional travel, including overnight, may be required.
• Overtime may be required for special projects.
• Employee may be required to complete a grant management certification program.
• Must be able to learn and become proficient in new systems quickly; effective oral and written communication skills are vital, as is the ability to think analytically.
• Must be eligible to operate a motor vehicle.

Notes:

• Regular attendance is an essential part of this position.
• Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.
• The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter.
• All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23).

DOP Purposes Only – 0313P00323

Minimum Qualifications

Training: Bachelor’s degree from an accredited college or university.

Substitution: Two year of full-time or equivalent part-time paid experience in contracts, grants management, procurement or public administration.

Experience: One year of full-time or equivalent part-time paid experience in contracts, grants management, procurement or public administration.

Other Information

PG:  11     $34,247 - $58,936

Market Rate: $52,545

Note: Applicants may complete an application (Download PDF reader) and apply directly to DEPprehire@wv.gov

Please include posting number DEP2600013 on application.