Site Coordinator - OST Program at Russell Conwell Middle School (PYN)

Make a Difference After the Bell Rings!

Are you a natural leader who thrives in fast-paced, youth-centered environments? Do you enjoy guiding a team, creating safe and vibrant learning spaces, and helping middle schoolers thrive outside the classroom? Join the Philadelphia Youth Network (PYN) as a Site Coordinator and help lead our Out-of-School Time (OST) program at Russell Conwell Middle School.

In this part-time role, you’ll supervise daily program operations, lead a dynamic staff team, and design engaging learning experiences that empower youth with real-world skills, confidence, and creativity. If you're ready to inspire, lead, and make an impact—we want to hear from you!

COMPANY SUMMARY

PYN alleviates poverty by preparing young people to succeed in tomorrow’s workforce. PYN coordinates partners that connect young people to education and employment experiences, equipping them with the skills employers need. As a result, PYN creates a system of services that helps young people become successful, creating a diverse local talent pipeline. Learn more at www.pyninc.org.

POSITION SUMMARY

The Site Coordinator plays a pivotal role in driving excellence within PYN’s Out-of-School Time (OST) programs. This position skillfully manages the intricate details of our initiatives while overseeing the day-to-day operations at the assigned program site. Their expertise is vital in upholding the highest standard of program delivery and creating a safe, enriching, and inclusive space for middle school youth.

 

Positioned at the forefront, the Site Coordinator actively shapes the success of the program. Reporting directly to the OST Program Director or Program Manager, they work in close collaboration with school leaders, families, and PYN staff to envision and actualize dynamic learning experiences. The core mission of this role is to create a vibrant environment that seamlessly integrates leadership development, essential life skills, service learning, and cutting-edge technology education.

This is a part-time, site-based role ideal for a confident leader who thrives in youth-centered environments and has a passion for equity, engagement, and education beyond the classroom.

PAY RATE

• $21 per hour

SCHEDULE/HOURS AND SCHOOL LOCATION

• Conwell Middle School: Monday–Friday | 12:00 PM – 6:00 PM (30 hours/week)
• 1849 E Clearfield St, Philadelphia, PA 19134

BENEFITS SUMMARY:

We offer a well-rounded benefits package to support your health, well-being, and future, including:

• Medical, Dental, and Vision coverage
• Paid Time Off and Company Holidays
• Life and Disability Insurance
• Retirement Plan options
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• Supplemental Insurance options

JOB REQUIREMENTS

• Must be able to attend occasional weekend and/or evening trainings
• Must be able to travel to and work on-site at Russell Conwell Middle School
• Must be able to complete and pass a physical examination and TB test (dated within one year)
• Must be able to attend and complete CPR and First Aid training (or provide valid certification)
• Must be able to successfully pass all required background checks, including:
• PA State Criminal Background Check
• PA Child Abuse Clearance
• FBI Fingerprinting
• National Sex Offender Registry Check
• Must be able to complete Mandated Reporter Training
• Multiingual candidates are encouraged to apply (languages such as Spanish, French Creole, Russian, Arabic, etc. are a plus)

ROLES & RESPONSIBILITIES

Program Oversight and Implementation

• Oversee daily operations of the OST program at the assigned school location.
• Ensure curriculum integrates best practices in literacy, career preparation, STEAM, social-emotional learning (SEL), and project-based learning.
• Develop and manage program and lesson schedules aligned to Key Performance Indicators (KPIs).
• Lead facilitation of PBL, literacy, SEL, and career readiness activities.
• Promote opportunities for students to engage with enrichment content in diverse and meaningful ways.
• Ensure all activities adhere to grant expectations and PYN’s policies, procedures, and quality standards.
• Coordinate afterschool programming from school dismissal until 5:30 PM, including preparation for indoor/outdoor settings and weather contingencies.

Staff Supervision and Leadership

• Provide daily supervision, leadership, and support for part-time OST staff, consultants, and support personnel (including front desk/security staff).
• Foster team cohesion by sharing updates, guiding problem-solving, and offering professional support.
• Coordinate recruitment, hiring, onboarding, scheduling, and performance documentation for site staff.
• Review and approve employee timesheets in Paycom and manage communication related to payroll and staffing.
• Lead staff in preparing and facilitating engaging, developmentally appropriate activities for youth.

Partnerships and Collaboration

• Collaborate with school leaders, teachers, counselors, and community agencies to support student success.
• Maintain regular communication with the school principal and share weekly OST attendance reports within one (1) business day of each week’s end.
• Identify ways the OST program can support broader school objectives (e.g., report card benchmarks, school improvement plans).
• Build positive, ongoing relationships with families and guardians of program participants.
• Facilitate and market monthly events (e.g., Parent Nights) and promote OST programming through flyers, digital communication, and on PYN Workspace.

Compliance and Reporting

• Maintain accurate documentation, data entry, and reporting in both internal and external systems.
• Ensure compliance with OCDEL licensing, 21st CCLC requirements, and PYN standards.
• Uphold all health and safety protocols and support behavior management policies, including the oversight of participant behavior plans.
• Coordinate field trips, onsite activities, and special events, ensuring all logistics, approvals, and safety measures are in place.
• Collaborate with the Finance department on program budgets and resource allocation.

Outreach and Engagement

• Conduct outreach to families to support consistent youth attendance and engagement.
• Assist with community outreach, recruitment, and retention strategies.
• Promote OST program visibility within the school and greater community.
• Support marketing and communication efforts through monthly updates and visuals.

Other Duties

• Provide snacks oversight for fall and summer programs.
• Manage building space usage (classrooms, gym, cafeteria, etc.).
• Represent the program during site visits and in external stakeholder meetings as needed.
• Attend all mandatory PYN trainings, OST Core Team meetings, and professional development opportunities.

Perform other duties as assigned.

EDUCATION REQUIREMENTS, EXPERIENCE, SKILLS QUALIFICATIONS

Education Requirements: 

• High School Diploma or GED required
• Associate Degree in Education, Child Development, or a related field preferred
• Completion of 2,500 documented hours of childcare experience may be accepted in lieu of post-secondary education (per OCDEL guidelines)

Experience and Skills:

• Minimum of 3 years of experience working with children and/or adolescents, particularly underserved populations
• Professional experience supervising a team of two or more
• Experience teaching youth in group settings and implementing classroom management techniques
• Proven ability to design and facilitate youth-centered curriculum
• Ability to coordinate, manage, and maintain confidential participant records in alignment with program standards
• Knowledge of child development and youth programming best practices
• Excellent written and verbal communication skills
• Strong interpersonal and human relations skills
• Ability to work independently and collaboratively on a multi-disciplinary team
• Experience working with minority and under-resourced populations
• Computer proficiency and comfort with relevant technology tools
• Ability to reliably check and respond to emails, voicemails, and text messages
• Ability to represent PYN professionally in diverse settings

Preferred:

• Bilingual (English/Spanish or other relevant languages)
• CPR and First Aid Certification

Personal Attributes

• Empathetic – Understands and connects with youth needs and experiences.
• Confident Leader – Guides and motivates staff with clarity and purpose.
• Organized – Manages schedules and details effectively.
• Adaptable – Responds calmly and creatively to changing situations
• Inclusive – Fosters a welcoming, respectful environment for all.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:

• Must be able to actively participate in recreational and group activities, including standing for extended periods, walking, bending, and occasional lifting (up to 25 lbs).
• Must be comfortable supervising and engaging middle school youth in both indoor and outdoor environments.
• Work is primarily conducted on-site at schools and may involve varied noise levels and physical movement.
• Must be able to manage transitions, student behaviors, and dynamic group settings with patience and professionalism.

Equal Employment Opportunity Policy

Philadelphia Youth Network (PYN) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.