Administrative Assistant to Advertising Director
Administrative Assistant to Advertising Director
Department: Advertising / Marketing
Reports to: Advertising Director
Employment Type: Part-Time Student Position
Position Summary: The Administrative Assistant to the Advertising Director plays a key role in supporting the Advertising Director and creative team to ensure client advertisements are completed accurately, delivered on time, and placed correctly across all media platforms, along with assisting the Advertising Director on a variety of tasks and projects. This position serves as an administrative assistant and a liaison between clients, account executives, and designers to ensure the smooth execution of print, digital, and social ad campaigns.
Key Responsibilities:
- Communicate with clients and account executives to collect all necessary ad materials (logos, images, copy, etc.).
- Track incoming and outgoing ad artwork and ensure deadlines are met.
- Coordinate with the creative/design team to request and review ad designs or revisions.
- Review and proof ads for accuracy (branding, spelling, dates, etc.) before final approval.
- Ensure all ad placements meet the specifications of the media platform (size, format, file type, etc.).
- Maintain detailed records of artwork submissions, design statuses, approvals, and placements.
- Follow up with clients for final approval of designs and collect feedback when needed.
- Enter detailed orders into our system and assist with scheduling and traffic flow of ads across platforms (print, digital screens, website, email newsletters, social media).
- Help identify and resolve any production issues or errors before publication.
- Assists the Advertising Director with a variety of tasks and projects.
- Participate in regular ad team meetings and contribute to process improvements.
Preferred Qualifications:
- Strong organizational and communication skills.
- Detail-oriented with a good eye for design and accuracy.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Comfortable with email communication and working with Google Drive, spreadsheets, and project management tools.
- Interest in advertising, media, marketing, or design fields.
Work Schedule:
- 5 hours per week (flexible with student schedule) at $15.00 per hour
Learning Outcomes:
- Gain real-world experience in advertising coordination and client communication.
- Learn project and workflow management in a media production environment.
- Build collaboration skills while working with sales, creative, and digital teams.
- Learn how an advertising agency operates.
How to apply:
Send your resume with a cover letter telling us how your skills are best suited for this exciting opportunity to: Christa.Reed@colostate.edu, Christa Reed, Advertising Director, Rocky Mountain Student Media. Applications will be accepted until the position is filled, but to ensure consideration, email your completed application packet by 5pm on Friday, September 5, 2025.
If the employee does not already have a Work Study Award, they will be expected to apply for Work Study for 2025-26. Work-Study Disclaimers: Colorado State University may conduct background checks on final candidates. Employee benefit information can be found on HR’s Website at https://hr.colostate.edu/current-employees/benefits/
Work-study Only Positions: This is a work-study position; applicants must be eligible for work-study to apply. (Only required for work study positions)
About Rocky Mountain Student Media:
Rocky Mountain Student Media Corp’s Mission: Providing CSU students with hands-on, real-world training to develop the skills needed for successful post-college careers. Delivering news, entertainment, and engaging content to the CSU and Fort Collins communities. For a full EOE and DEI statement (and for other corporate info) visit: https://rmsmc.com/documents/