Bilingual Intern HR Compliance Specialist

Job Purpose

The Bilingual Intern HR Compliance Specialist responsible for a variety of Human Resources tasks.  These responsibilities include processing new hire and rehire forms, change of status forms, processing checklist notifications, fulfills forms request for Operation Managers, prepare and sends out all weekly & special mail and maintains the STAR program.  This position is also responsible for running reports to ensure employee information is accurate before payroll checks are issued.  This information includes checking minimum wage rates, under age employees, and new hires state reporting.

EXPECTATIONS FOR SATISFACTORY JOB PERFORMANCE

·         Processes new hire, rehire and reinstated input forms

·         Verifies each employee address through the USPS website

·         Processes change of status forms

·         Reviews state taxes to ensure employees are set up accurately

·         Distributes and monitors completion of classification change checklists when changes occur

·         Monitors and follow-ups with under-age employees

·         Verifies all active employee pay rates are at or above minimum wage

·         Verifies California overtime is set up correctly before batches are made each payday

·         Proofreads reports, taxes, under-age, minimum wage, OT method, and others as assigned

·         Reports new hires to the state and adds new state reporting

·         Fulfills forms requests as needed; to be mailed with weekly mail. Forms replenished as needed

·         Sends out weekly and special mail to regions and other locations using expedited mail service

·         Tracks mailed packages as needed using Online Tracker or by phone

·         Administers and oversee the employee recognition program according to procedures

·         Processes and approves invoices for STAR program accounts

·         Reviews the mailing billing on a monthly basis;  Obtains approval for packages not sent by HR

·         Provides back up support for answering the main phone line as needed

·         Backups the Recruiting Specialist when needed

·         Completes special projects when assigned

·         Notifies of checklist distribution for qualified classifications

High school degree or equivalent

REQUIRED SKILLS:

·         Knowledge of commonly used concepts, practices, and procedures within Human Resources

·         General computer knowledge including Microsoft Operating System, MS Word, Excel, Email,  Internet, HRIS database software, and typing skills

·         Ability to effectively communicate with multiple levels of management in person and in writing.

·         Ability to maintain confidential information

·         Excellent organization and follow up abilities

PREFERRED SKILLS:

·         Ability to read, speak, and write in Spanish

·         1 to 2 years of experience

·         Must be able to read, write and communicate well in person and by telephone

ESSENTIAL FUNCTIONS

·         Able to read and communicate in English

·         Requires physical exertion to manually move, lift, carry, pull, or push heavy objects or materials up to 50 pounds

·         Repetitive motion involved on a daily basis may include, but not limited to, bending, twisting, pushing, pulling, reaching, climbing, and squatting into areas not fully air conditioned

·         Must be able to remain in a sitting (or stationary) position 80% of the time

·         Able to occasionally move about inside the office to access files, office machinery, etc.

·         Must have good hand dexterity to process a high volume of email communication & other electronic communication   

·         Can work independently and in stressful environments

·         Regular, consistent and predictable attendance

·         Some local area travel using personal vehicle.  Approximately 10% of the time and will vary during the month and week

PERFORMANCE FACTORS

Job Knowledge & Skills

Productivity

Communication