Administrative Assistant - Office of Educator Preparation

Administrative Assistant
Office of Educator Preparation
College of Education, Health, & Human Studies
Full-Time

PRIMARY RESPONSIBILITIES: 

• Provides administrative support to the Associate Dean for Educator Preparation and all educator preparation committees
• Prepares correspondence, including letters, memos, emails, and reports
• Transcribes meeting minutes for educator preparation committees in a timely fashion
• Organizes and maintains electronic and paper files for the Office of Educator Preparation
• Manages communications with content area liaisons, national accrediting bodies, state agencies, student organizations, and the students and faculty at large through a weekly newsletter
• Collaborate with the Associate Dean to hire an office graduate assistant
• Trains and supervises the graduate assistant in coordination with the Associate Dean
• Monitors and reconciles all unit budgets in collaboration with office personnel
• Maintains all Foundation accounts for Educator Preparation, including scholarships and donor accounts, in collaboration with the Dean and Associate Dean
• Maintains up-to-date knowledge of university budgetary rules and regulations
• Attends appropriate training sessions

REQUIRED QUALIFICATIONS:

• High School Diploma or GED
• Proficient knowledge of Work, Excel, PowerPoint, Outlook, and Google Products (Documents, Sheets, and Forms)
• Demonstrated complete administrative skills, including excellent interpersonal, verbal, and written communication skills
• Verified successful experience in monitoring budgets
• Ability to handle multiple tasks with frequent interruptions
• Evidence of strong organizational skills and attention to detail
• Evidence of ability to work independently and with minimal supervision, as well as in a team environment
• Demonstrate experience and understanding of customer service

REQUIRED INFORMATION & DEADLINE:

Application Deadline: To ensure full consideration, application materials must be received by August 8, 2025. The position is available immediately and will remain open until filled.

To Apply: Submit the following items at the application link provided. Applications submitted without a cover letter/letter of interest and resume will be rejected.

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references may be asked for later, if not previously submitted