General Office Support - Fall Intern

General Office Support Intern

Job Description:

We are seeking a motivated and organized individual to join our team as a General Office Support Intern. This role provides an excellent opportunity to gain valuable office experience and develop essential skills in a fast-paced environment.

Responsibilities:

• Front Desk Operations:
  • Answer phones professionally, welcome visitors, and maintain a clean and orderly reception area.
• Administrative Support:
  • Perform a variety of ad hoc administrative tasks such as:
  • Preparing grant applications for review
  • Calendaring appointments and meetings
  • Answering emails and drafting correspondence
  • Maintaining both digital and physical files
  • Maintaining office equipment (postage meter, copier)
  • Monitoring inventory supply levels
  • Assist with timely and accurate data entry into the donor management system
• Software Proficiency:
  • Should possess strong computer skills and the ability to learn new software quickly. Familiarity with both iOS and PC platforms is beneficial. Should be proficient in Microsoft 365/Google Workspace, and be/become comfortable navigating various SaaS used in day-to-day operations such as Monday.com, Bloomerang CRM, etc.
• Communication / Interpersonal Skills:
  • Should possess strong written and verbal communication skills, organizational and time management abilities, and a keen attention to detail. Previous office experience is a plus.
  • Should possess a positive, collaborative attitude; be adaptable, courteous, and eager to learn and grow professionally.
     

Learning Objectives:

Objective 1: By actively managing front desk operations, including answering phones and welcoming visitors, the intern will develop enhanced professional communication and interpersonal skills, as evidenced by positive feedback from staff and visitors and a consistently orderly reception area.

Objective 2: The intern will improve organizational and time management abilities by performing diverse administrative tasks such as calendaring appointments, maintaining files, and monitoring inventory, resulting in the accurate and timely completion of assigned duties and organized record-keeping.

Objective 3: The intern will gain practical experience and proficiency in various office software and systems, including Microsoft 365/Google Workspace and specific SaaS platforms like Monday.com and Bloomerang CRM, demonstrated by the efficient and accurate completion of data entry and other software-related tasks.

Objective 4: By assisting with grant application preparation and drafting correspondence, the intern will strengthen their written communication skills and attention to detail, as evidenced by the production of clear, concise, and error-free documents for review.