Administrative Services Manager

Administrative Services Manager

Advance your career by applying to become an Administrative Services Manager (ASM), a financial manager position, with the Division of Finance and Administration. If you are detail oriented, have professional work experience and/or hold a degree in finance, accounting, or related degree, encompassed with excellent analytical skills and a passion to work together to strengthen families in our communities, this would be the ideal position for you! 

The Administrative Services Manager (ASM) performs a variety of financial functions and business management to support the Division of Child & Family Services (DCFS) Northern Region. A foundational knowledge in finance, accounting, and professional work experience handling high dollar budgets is a must; as well as strong written and verbal communication skills, and professionalism.

Responsibilities

Regional Financial Management: Proven ability to serve as a regional financial lead, aligning financial support with operational needs.

Budgeting & Forecasting: Expertise in managing regional financial activities, including monthly forecasting, budget development, and expenditure monitoring.

Expenditure Analysis: Skilled in analyzing expenditure patterns and preparing justifications for appropriation requests.

Fiscal Oversight: Adept at reviewing fiscal operations to ensure data integrity, accuracy, and control.

Year-End Close-Out: Experience assisting with state and federal fiscal year-end closing procedures.

Trust Account Monitoring: Proficient in managing and monitoring trust accounts.

Inventory Control: Experience in overseeing and managing inventory control processes.

Facility & Fleet Management (Financial Aspects): Understanding of the financial aspects related to facility and fleet management.

Regional Financial Team Lead: Serve as the fiscal lead to support regional on-call, regional grant budget monitoring, review of regional fiscal practice to ensure efficiency and compliance and support the regional leadership team to meet the region’s operational needs. 

Team Supervision: Demonstrated ability to supervise a team, including hiring, workload management, delegation, training, performance evaluation, and disciplinary actions.

Collaborative Leadership: Ability to work closely with the DCFS state office, regional directors and administrative teams to provide effective financial support and communication.

Issue Resolution: Skilled in identifying and resolving sensitive and complex issues.

Special Project Management: Experience managing special fiscal projects of a highly specialized nature.

Data Integrity Management: Strong understanding of maintaining system and data integrity.

Qualifications

Minimum Qualification:

Financial Acumen & Analysis: Deep understanding of economic and accounting principles, financial markets, and the analysis and reporting of financial data.

Mathematical Proficiency: Strong foundation in arithmetic, algebra, geometry, calculus, and statistics, with the ability to apply these concepts.

Strategic Business & Management: Knowledge of strategic planning, resource allocation, leadership techniques, production methods, and team coordination.

Performance Monitoring & Improvement: Proven ability to monitor and assess performance (individual, program, organizational) to drive improvements and implement corrective actions.

Analytical & Problem-Solving Expertise: Adept at identifying complex problems, analyzing information, developing, and evaluating solutions.

Sound Judgment & Decision-Making: Ability to weigh costs and benefits to make informed and appropriate decisions.

Data Management Skills: Proficiency in using Microsoft Excel and Access for data management and analysis.

Customer & Stakeholder Focus: Understanding of principles and processes for providing excellent customer and personal services, including needs assessment and quality standards.  

Preferred Qualification:

Preference may be given to candidates who: 

Are currently employed with the Department of Health and Human Services (DHHS)

Three to five years of managing complex financial operations with in-depth knowledge in government accounting, budgeting and forecasting and federal grant management, etc

Team Supervision: Demonstrated ability to supervise a team, including hiring, workload management, delegation, training, performance evaluation, and disciplinary actions.

Supplemental Information

This position may currently be a hybrid of both in-office and remote work days. Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion, at any time and for any reason.

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Only applicants selected for an interview will be contacted.

DHRM rules apply for promotions and transfers.

This recruitment may be used to fill other vacancies within DFA.