Asset Management Coordinator

Asset Management Coordinator 

Housing Alexandria is a non-profit affordable housing developer and owner. Click here to learn more about our history, mission, vision, and values.  To apply, submit a resume and cover letter to resumes@housingalexandria.org.

Purpose of Position   

The Asset Management Coordinator will ensure the long-term sustainability and profitability of HALX’s real estate portfolio. This position supports the strategic and day-to-day management of property operations, working closely with leadership to develop and implement policies that enhance financial performance, meet occupancy goals, and maintain physical conditions. 

The ideal candidate will have financial and data analysis, project management, and problem-solving skills to help address operational challenges, coordinate capital improvement plans, and support leasing and budgeting efforts as needed. This role will report to the Director of Asset Management. 

Primary Responsibilities  

Financial and Data Analysis 

• Assess and analyze property financial statements and balance sheets with regard to performance and report variances on a monthly basis. 
• Track deliverables for monthly and quarterly reporting to investors/partners and coordinate with Property Management to update necessary information.  
• Prepare financials from Entrata and other data, using Excel, for migration to HALX database while ensuring data integrity, accuracy, and functionality. 
• Assist Director of Asset Management with acquisitions and valuations analyses as needed. 

Capital Improvements (CapEx) 

• Project manage CapEx initiatives with the help of Property Management according to budgets with attention to detail, quality, and resident satisfaction.  
• Coordinate and compare proposals and bids with potential vendors, making informed recommendations to leadership on vendor selection, as per asset strategy.    
• Create purchase orders and process vendor documentation in Entrata, ensuring completion of work according to schedule.  
• Support accounts payables duties to process invoices for the Property Management Office in a timely manner to avoid budget variances. 
• Communicate with residents tactfully, representing both HALX’s vision and the needs of the residents across the portfolio.  
• Assess and update asset management policies and processes. 

Property Operations  

• Assist Property Management in promoting, establishing, and maintaining positive relations with residents and with the day-to-day operations of the property. 
• Collaborate with the maintenance team to complete regular inspections, identify projects, establish quality standards, and ensure they are met. 
• Collaborate with leadership to review budgets, ledgers, and occupancy to ensure proper cash flow and financial sustainability. 
• Work closely with the leasing and branding team to meet occupancy goals by supporting lease-up, marketing, and market study efforts. 
• Contribute to the overall property operations needs by providing administrative, recruiting, training, and other operational support.  

Ongoing Work  

• Maintains professional and technical knowledge by attending subject-relevant educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.  
• Assist in the establishment and enhancement of best practices to enable the achievement of business goals and the execution of corporate strategies.   
• Actively participate in all team meetings, training sessions, and other appropriate meetings and conferences as required.  
• Foster Housing Alexandria’s mission, culture, values, strategic plan, and commitment to diversity, equity, and inclusion.  
• Support fundraising and community-building efforts.  
• Perform other duties as directed.  

Required Skills and Qualifications  

• Minimum of two years of progressively responsible, relevant work experience in property management, asset management, acquisitions analysis, or related fields. 
• Proficient in budget management with a proven success record in meeting financial objectives.    
• Excellent interpersonal communication skills, explaining processes, effective writing, vendor coordination, and providing guidance and support for colleagues of all levels. 
• Proficient in project management, organization, and time management skills. 
• Experience in research, data analysis, and problem-solving.  
• Capacity to work on multiple tasks and projects simultaneously while meeting the position's priorities. 
• High school diploma or equivalent certification required. Bachelor's degree preferred. 
• Sincere interest in career growth and support of Housing Alexandria’s mission.   

Beneficial Skills and Qualifications   

• Experience preparing operating budgets, financial projections, and reports.  
• Ability to speak Spanish, Amharic, or Arabic and comfort translating materials for residents to/from English is a plus.  
• Experience providing assistance to individuals and groups facing difficulties such as economic disadvantage, unemployment, abuse and neglect, substance abuse, aging, disabilities, prevention, health, cultural competencies, and inadequate housing. 

Position Requirements  

The Asset Management Coordinator is a full-time permanent position requiring the employee to be locally in the DMV area and must be onsite in the Housing Alexandria Madison office a minimum of 3 full days per week. Tuesday & Thursday are mandatory to be onsite. Some weekends and evenings are required.  

The team member must be able to visually and physically inspect properties, climb ladders and stairs, occasionally be around dust, fumes, and odors, and work in noisy, crowded environments. This position requires the team member to travel locally in the Alexandria area.  

Is this position right for you?  

We strongly encourage people of every race, color, orientation, age, gender, origin, and ability to apply. Candidates with lived experience in the services we provide are highly desired. We value a diverse workplace and prioritize an inclusive climate without discrimination and harassment during the application process and after you join the team.  

Research indicates that men tend to apply for jobs when they meet just 60% of the criteria, while women and people from other marginalized groups only apply if they are a 100% match. If you are passionate about Housing Alexandria’s mission and think you have what it takes to be successful in this role, even if you don’t check all the boxes, please apply. We’d appreciate the opportunity to consider your application.  

Salary and Benefits  

Commensurate with experience. $50,000 to $55,000 annually. Housing Alexandria’s benefits package includes 100% employer-paid individual medical, dental, vision, life, and disability insurance. It also includes up to 5% matching 401(k), parental leave, HSA, tuition assistance, paid networking opportunities, a wellness program, robust paid time off, and more.   

How to apply  

Please submit a resume and cover letter to resumes@housingalexandria.org. Resumes that do not include a cover letter will not be considered. Use of AI in cover letters is discouraged. Professional references are required as part of the interview process. 

NOTE  

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.  

Housing Alexandria is an Equal Opportunity Employer, a drug-free workplace, and complies with ADA regulations as applicable.