Event Coordinator/Manager

About us

Aspen Sky is the regions premier winery and distillery for locally hand-crafted wine and spirts. Aspen Sky is a welcoming, family friendly destination with a great atmosphere, tasty bites and even better wine and spirits. We strive to be your local escape - a place to spend time with family, celebrate life events or just enjoy a drink with friends. We source our wine and spirits from the top producers across the US and add our own touch onsite.

The Aspen Sky Event Center is an ideal setting for weddings and other events. With private indoor & outdoor space for up to 270 guest, Aspen Sky provides a modern venue option offering a full bar comprised of Aspen Sky wines and spirts along with a wide selection of beers.

As an Event Coordinator/Manager at Aspen Sky, you'll play a pivotal role in orchestrating seamless events, ensuring every detail is covered from concept to completion. Our events range from winery hosted events to small corporate gatherings to large weddings. Your responsibilities include conducting client tours and consultations, event conceptualization and planning and acting as a liaison with vendors. You'll be the organizational maestro, handling contract terms, payment schedules, and event day preparations.

Key Responsibilities:

• Conduct client tours and consultations, ensuring alignment with their vision and needs.
• Manage all event details including timelines, room set up and beverage packages.
• Liaise with vendors to ensure clear communication and expectations
• Outline and define contract terms and payment schedules.
• Ensure completion of event day preparations and venue readiness.
• Maintain organizational brilliance through checklists and processes.
• Exhibit a happy, can-do attitude and empathetic communication.
• Provide constructive contributions in a collaborative team environment.

Qualifications:

• Prior event experience a plus!
• Availability on nights and weekends is a must (you will be given one weekend off/month)
• Exceptional communication and customer service skills.
• Detail-oriented, methodical, and extremely organized.
• Strong problem-solving and time management skills.
• Ability to remain calm under pressure in high-stress situations.
• Experience managing a team of people in a positive and productive manner.
• Proficiency in Microsoft Office applications.

Key Performance Indicators:

• Completion of event tasks on time and daily updates.
• Successful conversion of venue tours into event bookings.
• Creation of WOW moments for each client.
• Demonstrated empathy in client interactions.
• Oversight of up to 40 smooth, beautiful, and safe events per year.
• Ability to work 40-50 productive hours per week.

If you love events and possess exceptional organizational skills, join Aspen Sky as an Event Coordinator/Manager. Conduct initial consultations, plan details meticulously, and execute flawless event operations, overseeing staff and managing post-event responsibilities. This full-time position requires a passion for customer service and availability on nights and weekends.