Business and Administrative Support

Salary

$19.82 - $31.71 Hourly

$41,218 - $65,949 Annually

This position is a Pay Band 60

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME.  APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

Why does the job exist?

This position is instrumental to creating purchase orders, requisitions, vouchering invoices, tracking contracts for The Public Health Department.

How does it get done?

This position will be responsible for providing high level business and administrative support to the Contracts Program Support Bureau within the Public Health Division. This position is instrumental to process encumbrance transactions, creating purchase orders, requisitions, paying invoices, and tracking all types of contractual agreements. Works with Bureaus, office and regional contract liaisons to ensure that all contractual agreements and statewide price agreements encumbrances/disencumbering are submitted in a timely manner in accordance with the Administrative Services Division and Public Health Division prescribed time frames. Extra duties if necessary.

Who are the customers?

Customers will be DOH staff including Program Managers, financial staff, budget staff, and occasionally staff from other agencies.

Ideal Candidate

EDUCATION - bachelor's degree in business administration, Public Administration or Accounting and two (2) years of directly related job experience in the areas of budgeting, accounting, auditing, purchasing, cash management or financial management.

Minimum Qualification

Associate degree in Business Administration, Public Administration, or Accounting and two (2) years of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, and/or contract management. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience.

Substitution Table

These combinations of education and experience qualify you for the position:

Education

Experience

Education

Experience

1

High School Diploma or Equivalent

AND

4 years of experience

OR

High School Diploma or Equivalent

AND

4 years of experience

2

Associate's degree in the field(s) specified in the minimum qualification

AND

2 years of experience

Associate's degree or higher in any field

AND

4 years of experience

3

Bachelor's degree or higher in the field(s) specified in the minimum qualification

AND

0 years of experience

• Education and years of experience must be related to the purpose of the position.
 

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within six (6) months of date of hire as a condition of continued employment.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

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Agency Contact Information: Michelle Ortiz (505) 570-7876. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.