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Executive Assistant & Operations Coordinator for Nonprofit (Hybrid)

Department of Sound
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Executive Assistant & Operations Coordinator

Part-time · 20 hrs/week · 50 % remote / 50 % on-site (Sacramento) · Aug 4 – Oct 31 2025
Three-month contract with option to extend; path to full-time in 2026 (funding-dependent).

Dept. of Sound uses music and audio tech to power youth creativity and mental wellness. We’re looking for a seasoned Executive Assistant—someone who has already been in an EA role before— who can keep projects, comms, and basic finance humming for a fast-moving nonprofit.

 

 

Key responsibilities

  • Calendar, travel, inbox triage for CEO, CPO (Chief Program Officer), and CFO; issue Monday priorities briefs and daily updates.

     
  • Project-management dashboards—build & update Asana / Airtable boards for grants, events, youth programs.

     
  • Comms & marketing ops—draft donor thank-yous, Mailchimp bulletins, sponsor follow-ups, and schedule social-media posts.

     
  • Light finance—enter bills & payroll data in QuickBooks

     
  • Procedural documentation—create quick SOPs (screenshots or Loom) whenever you fix a process.

     
  • On-ground tasks two days a week (more during select weeks): mail pickup, vendor runs, venue walk-throughs, event logistics.

     

 

 

Must-have experience

  • 2+ years as a dedicated Executive Assistant (C-suite, agency MD, or nonprofit ED).

     
  • Solid project-management skills (ClickUp, Asana, Trello, or similar).

     
  • Extremely organized

     
  • Confident, upbeat communicator—comfortable with city officials, tribal leaders, corporate sponsors.

     
  • Fluency in Google Workspace, QuickBooks, Calendly, Zoom, and Mailchimp; social-media scheduler basics.

     
  • Valid CA driver’s license; able to be in the Sacramento region up to two days/week (some weeks will be fully remote).

     

Nice-to-have (bonus points)

  • Experience with youth programs or youth mental-health initiatives.

     
  • Nonprofit fundraising or sponsorship outreach exposure.

 

 

Compensation & term

  • $28-30/hr (DOE) · 20 hrs/week · August 4 – Oct 31 2025.

     
  • Mileage reimbursement; DOS-provided laptop.

     
  • Contract may extend—and could grow to full-time in 2026—pending funding.

     

 

 

How to apply:

Apply by Friday, July 18.

Phone screens begin July 22; target start date August 4.