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POSITION SUMMARY

The Clerk’s Office of the U.S. District Court for the District of New Jersey is seeking a motivated, highly organized and detail oriented Financial Assistant to join its Finance Department. The ideal candidate is a customer-focused, career-oriented individual, eager for professional growth within the Clerk’s Office and the federal judiciary as a whole. Under the general direction of the Director of Finance, Procurement and Facilities, the Finance Supervisor, and Work Leader, the Financial Assistant aids in the areas of administration by providing support to all Judicial Officers, Court Unit Executives, Court Managers, Court Staff, the Bar, and the Public. This position is located in Trenton with occasional travelto the Camden and Newarkdivisional offices (Travel mileage and tolls will be reimbursed as allowed per Judicial travel regulations).

REPRESENTATIVE DUTIES

  • Supports the financial operations of the Court, processing a large volume of transactions, while interpreting and applying established rules with a high level of accuracy.

 

  • Performs financial operations including reimbursements for travel, attorney admissions fees, restitution and/or fine collection and disbursement, vendor payments, and funds deposited with the Court pending litigation. Aids the Court’s Transit Subsidy Program.

 

  • Learns new processes, as well as automated systems to provide timely and accurate customer service. Uses accounting software (JIFMS, FedInvest, CCAM, RestAssured) to record, store, and track information.

 

  • Performs research and provides training resources to the Court in a customer friendly manner for a range of financial services.

 

  • Performs financial duties, including cashiering, logging, reconciling, and posting transactions to the accounting system.

 

  • Prepares monthlyreports, in multipleautomated systems, as required.

 

  • Reviews and performs accounts payable and accounts receivable duties; has responsibility for the accuracy and accountability of monies received and disbursed by the Court.

 

  • Will participate in audits and special projects.

 

  • Performs backup coverage for team members as required.

 

  • Performs other duties as needed and assigned.

QUALIFICATIONS  

The successful candidate must have at a minimum a high school diploma or the equivalent and two years of general clerical or administrative experience. A bachelor’s degree from an accredited college/university is desirable. To qualify for the CL 25- CL 26 levels, at least one year of specialized experience is required. 

 

*Career progression is based upon qualifications, experience, and court funds. Promotion to the next grade, including a CL 26-27 Financial Assistant and/or Financial Specialist, eligibility is based upon demonstrated performance, years of experience within the position and Court funds.

 

Generalized experience is defined as progressively responsible clerical, office, or otherwork that demonstrates the possession of or the ability to acquire, the knowledge and skills neededto perform the duties of the position. This includes but is not limited to knowledge of professional office procedures, 

excellent customer service initiatives and excellent organizational, analytical, communication and      interpersonal skills.

 

Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, and laws that involve the routine use of specialized terminology and automated software and equipment for word processing, data entry and report generation.

 

COURT PREFERRED KNOWLEDGE AND SKILLS

In addition to the minimum qualifications, the Financial Assistant and/or Financial Specialist will be managing multiple responsibilities and will be interacting with Judges, the Court Unit Executive, Court Mangers, Court Staff, and the public.  Therefore, the successful candidate should demonstrate the following skills and proficiencies:

  • Ability to researchfinancial topics and stay abreastof changes, applyingthe Administrative Office’sGuide to Judiciary Policy and the Internal Control Manual to specific situations. Higher grade level requires greater ability in this area.

 

  • Skill and accuracyin working with numerical calculations and the abilityto recognize errors,their probable cause and identifying alternative solutions. Working knowledge of Microsoft 365 Office, especially Excel is required. Experience using accounting or financial systems, professionally or personally, is preferred.

 

  • Ability to work independently as well as with a team.

 

  • Possess strong writtenand verbal communication skills. Ability to discuss complexand sensitive matterswith judges, unit executives, managers, and Court staff.

 

  • The ability to evaluate operations, then suggest and develop recommendations for improvement.

 

  • Knowledge of and compliance with the Code of Conductfor Judicial Employees and Court confidentiality requirements. Ability to consistently demonstrate sound ethics and good judgment.

 

 

CONDITIONS OF EMPLOYMENT

Applicants must be a U.S. citizen or eligible to work in the U.S. A background investigation including fingerprints and criminal record check will be conducted. Any applicant selected for a position will be hired provisionally pending favorable suitability determination of the background investigation.

 

INFORMATION FOR APPLICANTS

Where appropriate, the Court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify Human Resources at the Clerk’s Office 609-989-2084. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

 

The Court reserves the right to modify the conditions of this job announcement or to withdraw the job announcement, or to fill the position sooner than the closing date, if a closing date is shown, any of which action may occur without any prior written notice. The Court will only communicate with those qualified applicants who are selected for an interview. Candidates selected for an interview will bear their own travel expenses. 

 

If a subsequent vacancy of the same position becomes available within a reasonable time of the original announcement, the Court may elect to select a candidate from the original qualified applicant pool.

 

Judiciary employees serve under excepted appointments and are considered “at will” and can be terminated with or without cause by the Court. This position is a temporary, year and a day position and will be assessed annually for up to four years with the potential of becoming a permanent position. All information provided by applicants is subject to verification and false statement or omissions of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed. This position is subject to mandatory electronic fund transfer (direct deposit) for salary payment.

 

BENEFITS

To learn more about the Judiciary’s benefits: https://www.uscourts.gov/careers/benefits

 

APPLICATION PROCESS

Interested and qualified applicants may submit electronically to the Court’s website, the following documents into

One (1) PDF. 

  • a cover letter explaining your qualifications for this position;
  • an updated resume;and
  • salary history.

 

Please submit the above required documents to the attention of Ms. Robin A. Newman, Esq., Human Resources Managervia the following link  https://njduscourts.app.box.com/f/d1ff1ebaaf664d5297d998f5f453a217  on or before July 23, 2025, by 5:00 p.m.

 

We are unable to consider applications without the required documents sent as instructed above.

 

 

 

THE UNITED STATES DISTRICT COURT FOR THE DISTRICT OF NEW JERSEY

 IS AN EQUAL OPPORTUNITY EMPLOYER