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Job Title

Office Coordinator

Department

HealthForce Kentucky

Job Category

Staff 

FLSA

Non-exempt Band 9

College Name

Owensboro Community & Technical College 

Job Type

Full-time

Location

Owensboro, KY

Work Months

12 months

 

College Overview:
Owensboro Community and Technical College is a three-campus institution located along the Ohio River in Western Kentucky.  OCTC is one of sixteen institutions in the Kentucky Community and Technical College System and awards certificates, diplomas, and associate degrees in liberal arts and technical education. To learn more about OCTC, please visit https://owensboro.kctcs.edu/ and to learn more about Owensboro and the surrounding area, you may visit https://visitowensboro.com.

Benefits: 
Owensboro Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including: 

  • Exceptional health care, vision, dental coverage for you and your family 
  • Tuition reimbursement/waiver for you, your spouse, and dependents 
  • 403(b) retirement plans: a 5% employee contribution receives a 10% employer match 
  • Vacation/Sick Time 
  • Work-Life Balance 
  • 9.5 Paid Holidays 
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program

Job Summary: 
HealthForce Kentucky – Owensboro, KY is a 501(c)(3) nonprofit organization dedicated to developing pipelines and pathways for P-12 and postsecondary students to enter healthcare professions throughout the Commonwealth of Kentucky.

Learn more about: HealthForce Kentucky: HealthForce Kentucky – Owensboro, Kentucky OCTC: https://owensboro.kctcs.edu Owensboro and surrounding areas: https://visitowensboro.com

HealthForce Kentucky, in partnership with OCTC, is seeking a qualified and motivated individual for the position of Office Coordinator. This role reports directly to the Chief Executive Officer and is responsible for essential office administration.

This position is a combination of office operations, general accounting, purchasing, processing documents/agreements, and front-line customer service. Must be organized, detailed oriented, good communication skills, and be personable. Position is grant funded and continuation is contingent upon future funding.

Essential duties and responsibilities: 
The duties/responsibilities of this position include, but are not limited to: 

  • Collaborate with the internal HealthForce Kentucky team and external educational partners to provide support to include direct interaction with participants, act as a guide of the facility, manage the flow of participant foot traffic, and support their general needs while they are participating in HealthForce Kentucky events.
  • Attend meetings and prepare minutes. Follow through with deliverables from meetings to ensure completion.
  • Prepare documents, abstract data, presentations, and build reports.
  • Furnish financial reports to include purchases made, personnel expenditures, and reimbursement processed and pending. Process purchase requisitions required for grant including verification of all backup documents. 
  • Assist with the Grants & Development Officer with grants and grant report.
  • Manage project budgets, make purchases using procurements standards, and reconcile accounts.
  • Must learn the KCTCS business procedures and processes and learn PeopleSoft Financials and understand Peoplesoft HR financial reporting. 
  • Liaison for general public, general front desk office administrative with duties that includes but not limited to greeting visitors, answering phones, managing office equipment, managing daily computer work, scheduling meetings, ordering materials for meetings, and utilizing software systems.
  • Support processes and procedures and ensure best practices of knowledge of issues and trends.
  • Support the creation of initiatives to support strategic goals.
  • Other duties as assigned.

Qualifications:

Bachelor’s degree in business management, finance, accounting or similar with two (2) years of relevant work experience or equivalent. 

Additional Requirements:

  • Must possess strong project coordination skills.
  • This is a high-visibility position which requires the candidate to be onsite 5 days a workweek.
  • The individual must be confident in their interactions and possess a professional demeanor and work ethic.
  • This position plays a vital role in day-to-day operations. 
  • Ability to schedule and coordinate management’s calls/meetings via MS Teams and Outlook.
  • Arrange and initiate hybrid meetings.
  • Make travel arrangements and reconcile travel expenses for the team.
  • Answer and direct incoming phone calls and correspondence to the appropriate team member.
  • Coordinate scheduling of site visits and on-site events.

Application Process: 
Applicants must complete and submit:

Online application

Cover letter

Resume / CV

Copy of all college transcripts (official transcripts within 30 days of hire)

Kentucky State Law requires state and national pre-employment background checks as a condition of employment

Positions are based on a term-contract, with the expectancy of continuance based on performance.

Application Deadline: July 16, 2025
Only applicants selected for an interview will be notified. The search may be extended if additional candidates are needed.