Office Manager & Executive Assistant

Job Overview

We are seeking a highly motivated, organized, and dependable Office Manager & Executive Assistant to play a central role in our growing landscaping company and its affiliated nonprofit soccer organization. This person will serve as the backbone of the office, ensuring smooth day-to-day operations while directly supporting the owner and project manager. The ideal candidate is a self-starter, problem-solver, and team player with a “do whatever it takes” attitude.

Key Responsibilities

Office Management & Administrative Duties

Manage office operations, including supplies, equipment, cleanliness, and vendor coordination.

Maintain company calendars, schedule meetings, and coordinate appointments for the team.

Organize and maintain digital and physical filing systems.

Prepare documents, reports, and data entry with accuracy and efficiency.

Handle and direct phone calls, emails, and general office inquiries professionally.

Learn and assist with basic bookkeeping and financial tracking using QuickBooks.

Monitor and maintain Trello boards and task trackers for project progress and internal communication.

Run errands as needed for business operations (e.g., picking up supplies, delivering documents).

Executive Assistance to the Owner

Serve as the right hand to the company owner, anticipating needs and proactively solving problems.

Prioritize, track, and follow through on tasks requested by the owner or project manager.

Manage the owner’s email inbox and calendar, ensuring timely responses and scheduling.

Provide personal and business assistance to streamline the owner’s day-to-day responsibilities.

Serve as a liaison between the owner and internal/external stakeholders.

Nonprofit Support (Youth Soccer Organization)

Assist with fundraising coordination, outreach, and sponsorship organization.

Support event planning and execution for soccer programs and community initiatives.

Help maintain donor and participant records and assist with nonprofit communication and reporting.

Track nonprofit-related budgets, expenses, and reporting requirements.

Key Skills & Qualifications

Strong organizational and time-management skills with attention to detail.

Self-motivated with a proactive, problem-solving mindset.

Excellent communication and interpersonal abilities.

Proficient in Microsoft Office Suite, Google Workspace, and QuickBooks (or willingness to learn).

Experience in office management or executive support preferred.

Able to juggle multiple tasks in a fast-paced, changing environment.

Trustworthy, reliable, and maintains a high level of confidentiality.

Willingness to take on varied tasks and go above and beyond to support company growth.

Why Join Us

Be a core part of a growing company with purpose-driven leadership.

Work in a collaborative environment where your contributions matter.

Play a key role in supporting a mission-driven nonprofit that impacts local youth.

Opportunity to grow professionally and gain experience across business and nonprofit sectors.