Accounts Receivable Administrator

Job description

Title: Accounts Receivable Administrator

Department: Business Affairs

Reports to: Bursar & Accounts Receivable Manager

Category: Exempt

Summary/Objective

Reporting to the Bursar & Accounts Receivable Manager, the Accounts Receivable Administrator is responsible for processing and receipting cash, check, ACH and credit card transactions for the college in accordance with Generally Accepted Accounting Principles. The primary responsibilities are to maintain the accuracy and efficiency of accounting for all aspects of incoming funds to the College. Other responsibilities include processing student payments, ticket sales, and recording of all miscellaneous departmental revenue, as well as cash management, audit documentation, account reconciliation, and reporting. Knowledge of financial controls and procedures as well as exceptional customer service skills are necessary. This position will assist with developing policies and procedures related to funds received by the College and will help to implement and improve processes and procedures that increase service to students, departments on campus and operations.

Essential Functions

• Implement, manage, communicate, and enforce funds receivable policies.
• Record student payments, ticket sales, and all funds received by the College in accordance with college policy and GAAP standards, gather all support and documentation for receipting process and reconciliation, prepare daily deposit and enforce proper cash handling procedures.
• Accept checks through US mail and campus inter department mail, and cash and checks from campus departments through proper handling methods adhering to college policy for delivery and receipt.
• Coordinate reconciliation and posting of all funds received to respective accounts in the general ledger as scheduled.
• Assist students and guardians with questions regarding student account balances, payments, payment plans, and third-party billing.
• Provide high-level of exceptional customer service in alignment with FERPA regulations.
• Manage merchant accounts, banking relationships, and payment plan processes.
• Serve as Administrator of the purchase card program and processes. Review transactions for accuracy and adherence to College policy and IRS regulations. Communicate with cardholders as necessary. Reconcile transactions, and post entries. Provide oversight of expense management and provide purchasing support to college personnel as requested.
• Manage Sales and Use tax process and prepare monthly reporting with the State, as well as semi-annual refund requests.
• Draft, maintain, and accurately manage communications with departments on campus relating to funds received and purchase card transactions.
• Reconcile associated general ledger accounts to accounts receivable subsidiary ledger.
• Assist the Bursar & Accounts Receivable Manager with financial reporting, audit preparation, maintaining appropriate internal controls, and other duties as assigned.

Competencies

1. Customer Service

2. Ethical Conduct and Confidentiality

3. Stress Management/Composure

4. Teamwork Orientation

5. Thoroughness and Accuracy

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

Normal office environment where there is no physical discomfort due to temperature, dust, noise and the like.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Position requires employee to maintain consistent and regular office hours on-site so as to provide excellent customer service for students and other departments.

Infrequent evening and weekend work may be required as job duties demand.

Travel

No travel is expected for this position.

Required Education and Experience

• Associate degree in Business Administration or a related field, and two or more years of experience in areas such as accounts receivable, banking, or auditing.
• Ability to handle multiple projects, priorities, and deadlines with successful outcomes.
• Must demonstrate the ability to work independently and make recording decisions based on appropriate accounting standards and CASE requirements.
• Proficient in Microsoft Office with advanced skills in Microsoft Excel.

Preferred Education and Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience with Ellucian Colleague or similar ERP system.
• Experience in an educational or a non-profit environment.
• Knowledge of U.S. GAAP and auditing standards as they relate to not-for-profit organizations.

Additional Eligibility Qualifications

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person