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Fiscal Liaison Administrative Assistant II

Illinois Department of Commerce and Economic Opportunity
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Job Title: Fiscal Liaison Administrative Assistant II
Job Requisition ID: 48055
Closing Date: 07/16/2025
Agency: Department of Commerce and Economic Opportunity
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $6,242 monthly; Full Range $6,242 - $9,021 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028

This is a union position; therefore, the relevant collective bargaining agreement or labor contract provisions apply to fill it. 
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. 
Applications submitted via email or any other paper method (mail, fax, or hand delivery) will not be considered. 

Why Work for Illinois? 
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our State. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. 
No matter what career state you're looking for, we offer flexible jobs that fit your life and schedule and provide the gold standard of benefits. Our employees have various avenues to advance their careers and achieve their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. 

Position Overview
The Administrative Assistant II/Fiscal Liaison position within the Office of Broadband serves as an integral component of office functions, helping the office supervisors and other staff with reports, data tracking, financial requirements, calendar management, virtual meeting coordination, and other assistance associated with carryingout $1B+ in broadband infrastructure and digital equity grants, involving cross-sector partnerships and federal, State, and other funding sources. The Illinois Office of Broadband has forged strong cross-sector collaborations with external stakeholders in the public, nonprofit, and philanthropic sectors, leveraging these cooperative professional relationships for work in broadband data, mapping, research, and publication, as well as program delivery, outreach, and engagement. The unique Office of Broadband approach and working environment offer its employees a strong sense of shared mission, meaningful work toward recognized state and federal goals, and exceptional benefits, including health insurance, paid time off, and a pension. We welcome interested applicants to join us in setting a new standard for state-driven broadband infrastructure investment and related programming.

  • Essential Functions
    Serves as a fiscal liaison between the Office of Broadband and the DCEO Finance Division.
  • Develops plans for the effective utilization of resources across all office functions, including fiscal management, personnel management, and budget preparation and analysis.
  • Coordinates administrative requirements and tasks for the office, at the direction of the Deputy Director.
  • Performs other duties as required or assigned, which are reasonably within the scope of the responsibilities enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
  • Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications

  • Prefer at least five (5) years of experience working in a finance, accounting, or grants management division of a public or private organization.
  • Prefer at least five (5) years of experience serving as an administrative assistant or fiscal liaison within a complex bureaucratic environment.
  • Prefer at least five (5) years of experience managing budgets and tracking expenses using Microsoft Excel or similar software.
  • Prefer at least five (5) years of experience scheduling and administering virtual meetings.
  • Prefer intermediate-level experience utilizing Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Conditions of Employment

  • Requires completion of a background check and self-disclosure of criminal history.
  • Requires the ability to travel in the performance of duties, with overnight stays as appropriate.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency 
The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State. By attracting and supporting major job creators, investing in communities, strengthening Illinois' world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to enhance Illinois' reputation as a global economic powerhouse while ensuring Illinois is the best State to live, work, and do business. 

Work Hours: Mon-Fri 8:30 am - 5:00 pm                                                                           Work Location: 607 E Adams St Springfield, IL 62701-1634 
Agency Contact: CEO.HR@illinois.gov (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE)

Posting Group: Fiscal, Finance & Procurement

This position DOES NOT contain "Specialized Skills" (as that term is utilized in CBAs). 

APPLICATION INSTRUCTIONS 
To begin the application process, click the "Apply" button at the top right or bottom right of this posting. If you are not already signed in, you will be prompted to do so. 
Non-state employees should log in using the "View Profile" link located in the top right corner of the Illinois.jobs2web.com homepage, accessible via the blue ribbon. You will be prompted to create an account if you have never signed in before. 

If you have questions about how to apply, please see the following resources: 
Non-State employees: On Illinois.jobs2web.com, click Application Procedures in the footer of every page. 
The main form of communication will be through email. Please check your junk mail, spam folder, or other email folders for communications regarding any submitted application(s). You may receive emails from the following addresses: 

• donotreply@SIL-Pl.ns2cloud.com 
• systems@SIL-Pl.ns2cloud.com