Administrative Assistant

Overview

We’re looking for a proactive, detail-oriented Administrative Assistant to join our collaborative team in our centrally located Charlottesville office. This role is ideal for someone who thrives in a dynamic environment, excels at organization and communication, and enjoys blending administrative support with creative marketing efforts. You’ll play a key role in ensuring the efficiency of daily operations while also contributing to the growth and visibility of our veteran-focused legal services through marketing and outreach initiatives.

Key Responsibilities

Administrative Support

• Manage the attorney’s calendar, email, and professional communications
• Schedule and coordinate internal meetings, client calls, and informal conferences
• Maintain and update legal case management systems (CMP) and client records
• Create, edit, and organize internal templates and maintain a master template index
• Assist with billing, accounting, and vendor invoicing coordination
• Provide administrative support for bar memberships, CLE tracking, and software troubleshooting
• Ensure operational consistency and coverage during staff absences or transitions

Marketing & Outreach

• Design and distribute digital and print marketing materials (e.g., flyers, brochures, newsletters)
• Update and maintain website content, bios, and event announcements using a content management system (CMS)
• Support social media presence and email campaigns in collaboration with team leadership
• Coordinate logistics for team participation in local and national conferences
• Represent the team at conferences and networking events when needed
• Assist in branding and communications strategies to promote our mission and services

Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• 3–5 years of experience in administrative support; legal or professional services setting preferred
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Comfort with design tools (e.g., Canva, Adobe, or similar) and website CMS platforms
• Tech-savvy, with proficiency in Microsoft Office Suite and a willingness to learn new software
• Ability to handle confidential information with discretion and professionalism
• Adaptable, resourceful, and team-oriented

Bonus Skills (Preferred but Not Required)

• Experience with legal case management software (e.g., CMP)
• Familiarity with marketing tools like Mailchimp, WordPress, or social media scheduling platforms
• Prior involvement with conference planning or community outreach

This is a full-time, in-person position with opportunities to contribute meaningfully to both internal operations and external outreach. If you’re energized by mission-driven work and enjoy wearing multiple hats, we’d love to hear from you.

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person