Administrative Services Assistant 2

DEP2500259 Administrative Services Assistant 2

West Virginia Department of Environmental Protection

Executive Office; Business Operations Office; Administrative Services

Office Location: 601 57th Street, Southeast, Charleston, WV 25304

Employee will report to DEP's Business Operations Unit. This position manages two Office Assistant 2 positions that are responsible for the DEP transferring and screening of all DEP phone main lines as well as the central communications and multi-agency reception staff for DEP, PEIA, Real Estate Division, CPRB, and Division of Rehab Services. 

Duties and responsibilities:

Employee is responsible for fleet fueling programs including but not limited to: 

Authorizing maintenance and repairs to vehicles

Analyzing complex reports

Ordering and distributing fuel and insurance cards

Generating fleet reports on usage and fueling

Tracking recall notices and repairs and investigating complaints against drivers. 

Other fleet duties:
 

Employee will perform complex research, gather data, and prepare and review fleet reports to analyze the efficiency and effectiveness of the agency fleet and pool vehicle program. The information that is gathered will be used for reporting information to the fleet management office and DEP management.

Employee will create the agency vehicle orders and any special vehicle orders. This position will provide guidance on putting together specifications and purchasing requirements.

Position will help determine agency needs and make recommendations on future fleet purchases. They will review all maintenance requests and ensure that the repairs are necessary.

Employee will assist drivers who are experiencing problems with the vehicle they are driving. A few are: broken down, needing towed, accident reporting, assisting with web based fleet maintenance program.

Employee will ensure fuel card and pin assignments for the agency.

Will perform reporting required by fleet management division. Manage and maintain agency pool vehicles, vehicle retirement, training, and orientations, maintain fleet policies and procedures, central point of contact for the fleet management division, agency drivers, vendors, fleet vendors and insurance adjusters.

Maintain records of agency owned and leased vehicles, acquire and decommission vehicles, liaison for vehicle assignment within agency division, vehicle accidents, filing insurance claims for accidents and working with insurance adjusters, vehicle safety training, vehicle utilization, vehicle safety inspections and fixed asset entry. 

The position requires high level skills in:

research, data analysis and evaluation, report writing, attention to detail

knowledge of fleet

excellent communications skills as well as organizational skills

ability to solve problems and mediate problems between parties

ability to prioritize and maintain consistent input and output, meeting deadlines, experience handling multiple tasks successfully in a professional office setting and the use of independent judgement.

This position will also be the chair for the uniform committee.

Notes: 

Regular attendance is an essential part of this position. 

Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position. 

All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23). 

Click The APPLY Link To Apply Online. 

IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority.  If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

Be sure to submit your application for each position of interest.  To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Minimum Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution: Additional qualifying experience as described below may be substituted on a year-for year basis for the required training.

Experience: Two years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.

Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year for year basis.

***Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.***

Other Information

Experience in management, customer service preferred

***This Job Opportunity is in the Classified - Exempt Service ***