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OVERVIEW OF POSITION: Executive Assistant to the Chief Executive Officer. Support the CEO by maintaining the highest level of confidentiality; act as a liaison to the departmental, senior management team, and other stakeholders including the Board of Trustees.

KEY DUTIES AND RESPONSIBILITIES:

  • Provide executive and administrative support to the CEO including proofreading, filing, and coordinating communications;
  • Serve as the liaison and point of contact between senior management, the CEO, Board of Trustees, and other stakeholders;
  • Manage the CEO’s calendar and schedules;
  • Manage multiple other calendars for meetings;
  • Coordinate and prepare materials for meetings, including Board of Trustees meetings;
  • Answer and screen emails, calls, incoming mail, and in-person appointments for the CEO;
  • Manage documents, including policies, and confidential information with appropriate discretion;
  • Assist with special projects by coordinating resources and tracking progress;
  • Prioritize and manage multiple projects, simultaneously, and follow-up on issues to ensure timely completion;
  • Coordinate travel arrangements and logistics for executive employees; including lodging, transportation, and accommodations;
  • Assist with planning and executing school-wide events, including placing food and supply orders, coordinating decorations and setup, communicating with vendors, and providing onsite support during events.
  • Manage the copy room and ensure that stationary supplies are fully stocked;
  • Maintain the employee’s wellness room and ensure that its pantry is stocked.

ABILITY TO:

  • Perform detailed administrative work with accuracy and timeliness;
  • Ability to have precise attention to details;
  • Analyze situations accurately and take appropriate action;
  • Ability to be a team player but also work independently;
  • Communicate effectively in English and demonstrate a high level of professionalism, interpersonal skills, and confidentiality in communications to all stakeholders;
  • Knowledgeable of Google Suite, Microsoft Word and Excel; Tech-savvy;
  • Create and update letters, forms, and templates as required;
  • Take meeting notes, including attending Board of Trustees meetings and taking minutes when necessary;
  • Ability to sit or stand for extended periods;
  • Lift up to 20 pounds occasionally;
  • Complete additional assignments as required;
  • Understand and support CAP’s Mission and Values.

MINIMUM QUALIFICATIONS:

A combination of education and/or experience that would likely provide the required knowledge and abilities is qualifying.

  • Bachelor's degree from an accredited college or university; Master’s degree preferred.
  • A minimum of 5 years of related work experience.