Accounting Clerk II - Libraries Acquisition

         JOIN OUR TEAM AS AN ACCOUNTING CLERK II - LIBRARIES ACQUISITION!

Title:  Accounting Clerk II

Department:  Libraries Services

Location:  Hudson, Florida

Hourly Range: $20.66 - $28.93

Job Type:  Full Time

Closing Date:  Thu. 07/03/25 11:59 PM Eastern Time

General Description:  The Accounting Clerk II - Libraries Acquisitions is responsible for advanced clerical and specialized accounting work in compiling, maintaining, and verifying diverse statistical, fiscal, and bookkeeping records and accounts.  Duties include individual responsibilities as well as support for the Library Services Department in the acquisition of library materials, which includes monitoring and managing contracts, ordering materials, and monitoring the acquisitions budget.  

Essential Job Functions:

• Works within the department to acquire and order library materials.
• Enters and tracks the budget in the acquisitions database.
• Tracks the budget in the Tyler Munis database.
• Correlates and codes invoices and purchase orders for payment.
• Tracks and monitors contracts and license agreements.
• Files documents in the prescribed manner.
• Demonstrates seamless customer service, integrity and commitment to innovation, efficiency, and fiscally responsible activity.
• Assists and supports department management in preparation, processing and administration of annual budget.
• Prepares forms independently and composes letters for supervisor's signature.
• Sets up files and file letters and related technical information in the prescribed manner.
• Assembles information for the supervisor's use.
• Refers calls to other employees, officials and/or departments.
• Verifies invoices and receipts; and where cost accounting is involved, breaks down charges to individual accounts of projects.
• Operates all standard types of office machines.
• Examines financial records for accuracy and completeness according to prescribed standards.
• Processes order requests, searches the online catalog and databases for materials already held, and researches current prices and information for requested editions.
• Researches, prepares, and places orders for all formats, including eBooks, print, out-of-print, and “rush” orders using the library’s integrated online system, online databases, and Internet resources.
• Processes and inputs invoices into the library’s integrated computer system, currently Koha, for payment.
• Uses departmental credit card to purchase book, standing, and other orders as necessary.
• Monitors book, standing, and other orders and vendor shipments to ensure accurate receipt of orders.
• Prepares & reviews open order reports and statuses of orders and standing orders.
• Monitors departmental budget balances to ensure funds are not overspent.
• Follows up on vendor errors, damaged materials, and returns.
• Performs other related duties as required.

Knowledge, Skills and Abilities:

• Knowledge of bookkeeping principles and procedures.
• Knowledge of Excel, Tyler Munis and Pasco County Purchasing Ordinance.
• Knowledge of office methods and procedures.
• Knowledge of the laws, rules, and regulations relative to financial records.
• Ability to perform methodical and detailed work involving written or numerical data with a high level of accuracy and close attention to detail.
• Ability to make arithmetic calculations rapidly and accurately.
• Ability to enter Requisitions and Change Orders in Tyler Munis.
• Ability to read for comprehension, think critically, and problem solve.
• Ability to make decisions in accordance with the departmental rules, regulations, and policies.
• Ability to establish and maintain effective working relationships with employees and public.
• Ability to multi-task.
• Ability to communicate effectively in both oral and written form.
• Ability to work independently and to prioritize tasks according to the needs of the department.
• Excellent interpersonal skills and a willingness to work collaboratively.
• Technical competency using an office software suite, currently Microsoft Office.
• Excellent telephone skills for answering the telephone in Acquisitions Dept. and providing information or referring to proper personnel.
• Filing skills for invoices and order records.

Minimum Requirements:

PHYSICAL SKILLS:  Ability to communicate effectively using verbal, written and visual communication.  Ability to operate a computer and to use a keyboard to enter data.
 EDUCATION, TRAINING AND EXPERIENCE:  Graduation from an accredited college or university with an Associate degree in Accounting or related field and one (1) year of secretarial/clerical and maintenance of fiscal records experience OR graduation from high school or possession of an acceptable equivalency diploma and three (3) years of secretarial/clerical and maintenance of fiscal records experience.
 
LICENSES, CERTIFICATIONS OR REGISTRATIONS:  Must possess a valid Florida driver's license.
ADA STATEMENT:  A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:  All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE:  Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021