Grants Coordinator

Position Status: Full-Time, Non-Exempt, Permanent
Location: Hybrid/In office 3 days per week
Starting Salary: $52,365

POSITION SUMMARY 

The grants coordinator plays a critical role in supporting the Foundation’s philanthropic mission by ensuring the effective administration, execution, and integrity of all grants and scholarships. This role manages the full lifecycle of the grant and scholarship process—from vetting and verification through to disbursement and post-award follow-up—ensuring that grants are processed accurately, efficiently, and in alignment with donor intent, internal policies, and regulatory compliance. 

Key responsibilities include validating grantee eligibility, maintaining accurate records within the grants database, preparing timely communications, and supporting cross-functional coordination across the Foundation. The coordinator also contributes to process improvements, resolves inconsistencies, and generates regular and ad hoc reporting to support operational transparency and decision-making

Success in this position lies within a sincere interest for the details, conscientious time management with ability to triage duties based on concurrent deadlines and urgency, tailored and thorough communication, and a natural ease and ability to pivot between both independent and collaborative work. 

KEY SKILLS AND ABILITIES

• Proven ability to work effectively with diverse populations and a demonstrated commitment to advancing diversity, equity and inclusion.
• Deep alignment to the Foundation’s values: collaboration, trust, racial justice, community and accountability .
• Demonstrated attention to detail, organizational and problem-solving skills.
• Proactive, responsive, and collaborative with a strong customer service orientation.
• Strong written, verbal, and interpersonal communication skills. Possess ability to keep track of and prioritize multiple projects, demands and deadlines/timelines.
• Comfortable learning and using new technologies; a high degree of tech curiosity and proficiency.
• Proficiency with Microsoft Office Suite, especially Word and Excel.

 QUALIFICATIONS AND EXPERIENCE

• Minimum of two years of relevant administrative or program support experience, ideally within the nonprofit or philanthropic sector.
• Familiarity with grants management software or systems is advantageous.
• Experience with Salesforce systems preferred.

TO APPLY
Interested candidates should submit an online application with resume and cover letter to
jobs@pghfdn.org by July 11.

No phone calls please.

THE PITTSBURGH FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER
COMMITTED TO DIVERSITY, EQUITY AND INCLUSION.

BENEFITS
 

• Medical insurance
• Dental insurance
• Vision insurance
• Group life insurance
• Disability insurance
• Maternity and paternity leave
• Flexible spending accounts
• Three weeks’ vacation
• Ten paid holidays
• Retirement plan with employer contribution
• Commuter benefits
• Gym reimbursement
• Employee assistance program

ABOUT THE PITTSBURGH FOUNDATION
 

OUR MISSION: The Pittsburgh Foundation, established in 1945, works to improve the quality of life in the Pittsburgh region by evaluating and addressing community issues, promoting responsible philanthropy and connecting donors to the critical needs of the community.

OUR VISION: We commit to creating a vibrant, equitable and just Pittsburgh Region that supports everyone, regardless of race, identity or circumstance- to thrive and fulfill their potential.

OUR VALUES: Since its founding in 1945, The Pittsburgh Foundation's values have been evident in the deep relationships its people have forged in the region. As new strategies are developed to improve quality of life for everyone, the staff has identified these values and pledged to follow them in the work.

Accountability
Collaboration
Community
Racial Justice
Trust

Learn more at www.pittsburghfoundation.org.