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Administrative Assistant

Iowa Finance Authority
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Join a collaborative environment that values innovation, accountability, and service to the people of Iowa. The Iowa Finance Authority (IFA), located in Des Moines, IA, invites you to bring your talents to our team as the Administrative Assistant for our Legal and Policy Team.

 

About Us:

The Iowa Economic Development Authority (IEDA) and the Iowa Finance Authority (IFA) work in partnership to make Iowa the choice for people to call home and for businesses to flourish. IEDA supports business and community growth through various state and federal programs, helping startups, rural communities, and disaster recovery efforts. IFA focuses on improving Iowans' lives by offering programs for affordable housing, community development, and water quality, and assisting first-time homebuyers. Collectively, through our programs and efforts, IEDA|IFA creates opportunities for Iowans, communities, and businesses to thrive.

 

About this Opportunity:

As our Administrative Assistant, you’ll work closely with our talented Legal and Policy Team to perform specialized, professional administrative work that supports the efficient administration of IEDA|IFA policies, procedures, and programs.

 

Key Responsibilities

  • Provides administrative support to the Chief Legal Counsel and IEDA|IFA Attorneys, including gathering data and information for reports, analyzing and researching material, and updating databases and reporting mechanisms.
  • Prepares draft reports, forms, letters, emails, and responses for review. Proofreads, edits, and formats responses and documents for in-house counsel.
  • Coordinates the Open Records process. Receives and organizes requests and assists in gathering requested records.
  • Maintains contract-related databases and ensures contract and other document management procedures are followed.
  • Monitors bills and legislation impacting IEDA|IFA.
  • Assists Legislative Liaison by scheduling time-sensitive meetings during the legislative session.
  • Administers the IFA Board, ensuring all notices and meeting materials are accurately prepared.

 

We are seeking a detail-oriented professional with:

  • Proficiency in organization and prioritization.
  • Knowledge of legal terminology and procedures.
  • Excellent verbal and written communication skills.
  • Embodiment of our Core Values:

     Accountability in Action - We take pride in our work and results.

     Innovate Together - We thrive on solving challenges through dynamic collaboration with our teams and partners.
     Mission Driven - We place Iowans at the heart of everything we do.

 

New to the area or looking to relocate to Iowa? Visit This is Iowa to see how Iowa offers something for everyone- competitively low cost of living, bustling cities and neighborhoods, access to entertainment, opportunities for career growth and unrivaled access to outdoor adventures.

 

As an employee of the Iowa Finance Authority, you are a State of Iowa employee, and you are eligible to enjoy a comprehensive benefits package that includes:

  • Paid Time Off: Enjoy vacation with accruals that rollover on a yearly basis, sick leave with no limits on accrual and 9 paid holidays per year.
  • Great Benefits: Excellent Health, Dental, and Vision Insurance options.
  • Retirement Plan: IPERS Retirement package and an option for a deferred compensation plan.
  • Flexibility: Flexible Spending Accounts (medical and dependent care).
  • Life Insurance: Free Life Insurance.
  • Support: Employee Assistance Programs and Employee Discount Programs.

 

To learn more about benefits available to State of Iowa employees visit the benefits web page.

The Legal Assistant position is a non-merit, non-contract position that is classified by the State of Iowa as an Administrative Assistant 2. This position is non-exempt per FLSA regulations. 

Applicant must pass a comprehensive background check before an offer for employment will be extended.

The Iowa Finance Authority is an EEO/AA Employer

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.